Executive Assistant

Requisition ID
‎11033
Country
United Arab Emirates
City
Remote
About Us
Korn Ferry is a global organizational consulting firm. We help clients
synchronize strategy and talent to drive superior performance. We work with
organizations to design their structures, roles, and responsibilities. We help
them hire the right people to bring their strategy to life. And we advise them
on how to reward, develop, and motivate their people.
Our ‎10,000 colleagues serve clients in more than ‎50 countries. We offer five
core solutions:
* Organizational Strategy
* Assessment and Succession
* Talent Acquisition
* Leadership Development
* Total Rewards
Job description
POSITION SUMMARY & KEY RESPONSIBILITIES
Using organisational knowledge of procedures and by building an understanding
of what Korn Ferry does, the Executive Assistant provides administrative
support to our Global Account Leaders (GALs) and their accounts.
Korn Ferry's Global Account Leaders are responsible for driving and
maintaining our Marquee and Regional accounts. These accounts form a key part
of the firm's strategic aims and as such are monitored closely and managed to
a much greater degree than smaller firm accounts.
The Executive Assistant will be providing not only key administrative support,
such as scheduling and travel arrangements, but will play a key role in the
administrative side of managing accounts.
Primary account support responsibilities include:
* Being a key point of contact for our client accounts. Able to proactively handle client queries and build external stakeholder relationships.
* Building internal stakeholder relationships with internal client teams. Be seen as the "go to" person for client queries and co-ordination.
* Maintaining and updating relevant client details on internal systems such as Salesforce and Searcher Express.
* Working with the GAL ensuring all parts of the client team and wider business are aware of client progress and updates. This could be through emails, calls, newsletters etc.
* Scheduling and joining marquee account team calls. Manage action items and drive the process of follow up and maintaining momentum.
* Working with the GAL, work on pulling reports from relevant systems on client progress.
* Be able to help design and present client ready presentations using PowerPoint and other formats as necessary.
* Handle a high volume and variety of calls from clients, candidates, business development contacts and potential job-seekers.
General admin responsibilities will include:
* Monitor GAL's email and traffic.
* Maintain GAL's business calendar and co-ordinate travel and meeting schedules.
* Maintain GAL's contact directories (Salesforce, Searcher, Outlook, lists etc)
* Work with other EAs in the business as necessary to organize ad-hoc events and BD mailings.
* Prepare and submit regular and accurate expense reports and reconcile
* Code and submit invoices, prepare check
* Support other colleagues when possible and needed (i.e. providing coverage for other administrative assistants) providing timely answers to requests
COMPETENCIES
Executive Assistants are often the first point of contact with a client or
candidate. As such they must have a strong customer focus and ability to
handle ad hoc conversations and fast changing situations. Candidates must be
comfortable working in a performance driven team environment, be resilient,
highly organized, able to prioritize and be pro-active at all times.
DESIRED CANDIDATE CHARACTERISTICS
* The ideal candidate will possess administrative operations experience and have the ability to work independently yet take direction from managers.
* High degree of professionalism and competence.
* Desire and commitment to learn the business of Korn Ferry at the highest level, and be an integral part of the team.
* Dependable and discreet.
* Strong work ethic and sense of personal and professional integrity.
* Inter-personally and intellectually flexible to accommodate needs of business.
* Thrives in highly stimulating environment.
* Good sense of humor.
* Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all of the firm 's key constituencies.
* Self-motivated, energetic, tenacious with a "can-do" attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
* Ability/willingness to "partner" with consultant and serve as a team player.
* Self confident and assertive.
* Positive attitude.
* Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
* Meticulous attention to detail and superior organizational skills.
* Able to manage and prioritize multiple tasks simultaneously.
* Ability to stay focused and complete assignments within given timeframes and required deadlines.
* Comfortable working with data and analysis
EDUCATION/PROFESSIONAL EXPERIENCE
Candidates will ideally be either educated to degree level or have equivalent
qualifications / or demonstrable work experience in the EA/administration
field.
* Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel).
* Experience of using a CRM system or databases advantageous.
* Five years minimum of relevant experience of supporting leaders and senior professionals within a Professional Services

Korn Ferry is an Equal Employment Opportunity/Affirmative Action Employer -
Minority/Female/Disability/ Veteran. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, disability, age, or
veteran status or any other characteristic protected by federal, state, or
local law.

If you currently work for Korn Ferry or one of our affiliates, you must be
eligible to apply for a different position within Korn Ferry to use the
Careers Site. If you accept such a position, your benefits programs and Human
Resources policies may change. Please consult with your HR contact for the new
position concerning application eligibility, including any immigration/visa
needs, benefit programs, and HR policies applicable to that position.