Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
Ready to put your assistant and clerical skills to work with departments and
teams that change the fabric of our community? Would you enjoy assisting top
level department managers helping to keep projects running on task? Parsons is
now hiring an Administrative Assistant for our rapidly expanding team. Parsons
extensive experience, combined with your attention to detail and willingness
to work hard, will propel your career forward.
We need our Assistants at this level to g ather statistics and general data;
reviews and combines this information into established reports for use within
and outside the unit. In this role you will perform various administrative,
clerical, data collection, data entry, and report writing tasks specific to
assigned project or work group. Most assignments require familiarity with
standard Company processes and good PC skills.
Responsibilities:
Gathers statistics and general data; reviews and combines th is information
into established reports for use within and outside the unit. May develop new
reports or revise existing reports, as directed. Such reports may be in
spreadsheet or graphical formats, or narrative style.
May be responsible for verifying data gathered, such as matching supplier
invoices against file copies. Distributes reports as directed by immediate
supervisor.
Originates correspondence and reports not requiring the personal attention of
immediate supervisor.
Answers telephone, taking and relaying messages. Receives, sorts, and
distributes mail.
May establish and maintain records of equipment, includin g a log of equipment
service dates. May initiate requests for service.
May obtain basic data for completion of the unit's overhead budget and prepare
associated recurring reports. May produce preliminary reconciliation as
appropriate.
May coordinate physical space requirements for the assigned unit. Initiates
requests for PCs and telephones, and updates Corporate Directory as
appropriate.
May periodically prepare an occupancy report by project or gather information
to complete staffing reports for the unit and/or several projects, as directed
by immediate supervisor.
Performs other responsibilities associated with this position as may be
appropriate.
Qualifications:
High School Diploma, typically 5+ years of relevant experience
Good written and oral communication, organizational, and interpersonal skills
are required.
Good business English and general office practice skills are required.
Demonstrated proficiency in keyboard skills, as well as a working knowledge of
MS Windows and related word processing, spreadsheet, and database software, is
required.
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