Document Controller

Job Description:
PRINCIPAL OBJECTIVE:
The Document Controller is a provision of the document control discipline
which supports the Construction Department with a particular emphasis in
providing administrative support, improving system files and electronic
document controlling process. Provide administrative and secretarial support
to ensure effective Construction Department operations.
ORGANIZATIONAL RELATIONSHIP:
Member of the Construction Department professional supporting the Construction
Department projects. Reports to the Section Supervisor. Interfaces with
Construction Department staff, Departments Directors, Supervisors and
Engineers.
MAJOR ACTIVITIES PERFORMED:
* Working on the Construction Department document control system using the established CTS software and hard copy of archiving system for multiple projects.
* In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments.
* Carrying out and generating electronic document control procedures, numbering, archiving and retrieving.
* Establishing and maintaining strong electronic document control system for multiple projects.
* Handling electronic document records using different software.
* Plan, organize and implement system for efficient document processing of all communications, contractor documents, design documents, Construction documents or other internal or external documents.
* Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
* Record keeping of received and sent letters to the various consultants and other contractors.
* Maintain proper records for all documents whether inside or outside the RC.
* Remove superseded drawings / technical data, and replace with more current data from the site team.
* Type correspondence, reports official letter as required by the Construction Department using both MS word and computerized word-processing/spread sheet systems.
* Perform administrative liaison functions between other Departments and the Construction Dept. & Sections Heads.
* Proof data and typewritten reports; checks for correct format, spelling, and punctuation.
* Photocopy documents and make distribution as required per the Royal Commission standard procedures.
* Attend to telephone calls as required.
EXPERIENCE & QUALIFICATIONS:
* Bachelor's Degree in Business Administration, IT or related field with ‎3 years of document control and admin support experience.
* The ability to communicate effectively in spoken and written English Language is essential.
* Specific technical qualifications for the requisitioned position are identified below:
* The candidate must have sound experience in using computer software.
* Extensive knowledge of document control database systems.
* Excellent management, communication, organization and interpersonal skills.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.