Document Controller

Overview / Responsibilities:
Wood currently have a requirement for a Document Controller to work on the
engineering and project management services in northwest region of KSA.
* Perform all supervisory duties required to run the Document Management department
* Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
* Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs
* Assist in ensuring the standard document management system is set up and maintained to support the project
* Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
* Be involved in developing and maintaining of document management performance targets
* Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
* Facilitate meetings relating to operational interfaces of document management
* Carry out inductions of training to project or external personnel of how to interrogate the document management system
* Manage a coordinated approach to resolving procedural issues in a timely manner
* Ensure Controlled copy documents are managed to auditable standard
* Ensure all project and client ad - hoc requests and reports are completed in a timely manner
* Manage the complete and timely project close - out and final handover to meet client and Amec Foster Wheeler legal requirements
* Be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats
Skills / Qualifications:
* Experienced in working in an engineering project group or document management centre
* Extensive working knowledge of the oil and gas industry
* Specialist knowledge in Oil & Gas document management systems and procedures
* Aramco and Wood experience is highly desirable
* Ability to control, direct, supervise and manage the day to day activities with a documentation management center
* Experienced in electronic data formats production and retention requirements
* Experienced in writing and maintaining of departmental procedures
* Extensive knowledge of Asset information management requirements
* Extensive knowledge of project document close - out and handover
* Knowledge of file format conversion process
* Knowledge of various electronic document management applications
* Ability to carry out departmental audits on both the system and the processes in document management
* Knowledge of maintenance and administration of the document management system
* Ability to carry out performance reviews and appraisals with DM personnel

Company Overview:
Wood is a global leader in engineering and consultancy across energy and the
built environment, helping to unlock solutions to some of the world's most
critical challenges. We provide consulting, projects and operations solutions
in more than ‎60 countries, employing around ‎40,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse
workforce. All suitably qualified applicants will receive consideration for
employment on the basis of objective criteria and without regard to the
following (which is a non-exhaustive list): race, colour, age, religion,
gender, national origin, disability, sexual orientation, gender identity,
protected veteran status, or other characteristics in accordance with the
relevant governing laws.