Business Support Assistant (Facilities) G4, Regional Bureau in Cairo

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WFP celebrates and embraces diversity. It is committed to the principle of
equal employment opportunity for all its employees and encourages qualified
candidates to apply irrespective of race, colour, national origin, ethnic or
social background, genetic information, gender, gender identity and/or
expression, sexual orientation, religion or belief, HIV status or
disability.

TERMS AND CONDITIONS OF EMPLOYMENT

JOB TITLE:
Business Support Assistant (Facilities)

TYPE & LEVEL OF CONTRACT:
Fixed Term, GS-‎4

UNIT/DIVISION:
Administration

DUTY STATION (City, Country):
Regional Bureau in Cairo (RBC), Cairo, Egypt

REPORT TO:
Administration Officer

DURATION OF CONTRACT:
‎1 year, renewable

Note: Egyptian nationals/citizens or candidates with valid Egyptian work
permit / residency are eligible to apply. This vacancy will also be used to
build a roster of qualified candidate at higher/lower grades in WFP Regional
Bureau Cairo.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need.
WFP's Regional Bureau for the Middle East and Northern Africa (RBC), based in
Cairo, Egypt, provides strategic guidance, policy/technical support and
direction to WFP operations and activities in ‎16 countries: Algeria, Armenia,
Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Moldova, Morocco, State of
Palestine, Syria, Tunisia, Turkey, Ukraine and Yemen. These country offices
aim to assist roughly one-third of all of WFP's beneficiaries (approx. ‎30
million) in some of the most critical humanitarian emergencies of our time.
RBC is also active in the 'Changing Lives' side of WFP's mandate, helping
national governments and local communities improve nutrition, livelihoods,
school feeding, social protection, climate and disaster risk reduction and
other programmes that build resilience and support development.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people 's dreams
of a brighter future.
GLOBAL COMMUNITY
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will
continuously expose you to new ideas and perspectives.
How we deliver our mission in a deep respect for personal and cultural
differences and close collaboration between every member of our global team,
will certainly enrich your experience and knowledge on so many levels.
UNLIMITED POSSIBILITIES
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
LIFE-CHANGING EXPERIENCE
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you 're unlikely to find in
many other organizations.
Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8 &feature=youtu.be

JOB PURPOSE

To deliver standard business support processes for a specific professional
area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.


• Take responsibility for data integrity and for having complete set of soft and hard files, trackers and reports, to ensure information is accurate and readily available for the function.


• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently up to the required standards.


• Work with a variety of individuals, taking on feedback, and ensure customer satisfaction through direct customer interaction and provision of timely and quality service to clients.


• Act as a focal point for creating purchase orders and purchase requisitions using WFP corporate systems.


• Act as a focal point for entering and updating real estate management data using WFP corporate systems.


• Inspect the conditions of the premises, including daily patrolling, and suggest areas for improvement and coordinate actions as necessary.


• Follow up on maintenance's contracts, supervise inhouse contractors and monitor technical inspections and monthly maintenance visits.


• Organize storage rooms, archives and hard files and act as a storekeeper.


• Assist during refurbishment and renovation projects in the premises.


• Assist in identifying new suppliers in the areas of work, obtain quotations and finalize selection of suppliers in accordance with WFP procurement rules and regulations.


• Follow up on the timely submission of suppliers' invoices and act as a focal point for invoices' match on WFP corporate systems.


• Perform other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education:* Completion of secondary school education, preferably
supplemented by a university degree in Business/Public Administration,
Commerce, Management or any other related field.
Experience:*
* Four or more years of progressively responsible work experience in facilities management is required.
* Previous experience with ERP systems is required.
* Previous UN experience or international experience is an asset.

Knowledge & Skills:
* Proficient in the use of office equipment and computer software packages, such as Microsoft Office.
* Uses tact and courtesy to give and receive information to a wide range of individuals.
* Excellent interpersonal and communication skills.
* Team player and ability to work in a multicultural environment.
* High attention to details and high level of accuracy.
* Ability to identify data discrepancies and rectify problems requiring attention

Language: Fluency in both English and Arabic is required.

DEADLINE FOR APPLICATIONS

Deadline to apply for this position is Saturday, ‎28 January ‎2023 (‎11:59 PM
Cairo Time).

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WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to WFP 's
standards of conduct and will therefore undergo rigorous background
verification internally or through third parties. Selected candidates will
also be required to provide additional information as part of the verification
exercise. Misrepresentation of information provided during the recruitment
process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process
including at the offer stage. Any requests for payment should be refused and
reported to local law enforcement authorities for appropriate action.