Supply Chain Assistant

JOB TITLE: Supply Chain Assistant

TEAM/PROGRAMME: Supply Chain
LOCATION: Alexandria , Egypt

GRADE: ‎5
TYPE OF CONTRACT: National staff- Fixed Term

CHILD SAFEGUARDING: (select only one)
Level ‎3: the post holder will have contact with children and/or young people
either frequently (e.g. once a week or more) or intensively (e.g. four days
in one month or more or overnight) because they work country programs; or are
visiting country programs; or because they are responsible for implementing
the police checking/vetting process staff.

ROLE PURPOSE:
The position holder will be responsible for Alexandria office supply chain,
including procurement, fleet, and assets activities in consistency with Save
the Children policies and procedures.

SCOPE OF ROLE:
Reports to: Solid line to Alexandria Field Manager and dotted line to
Supply Chain Officer (Roving) in Cairo.

KEY AREAS OF ACCOUNTABILITY:
* Assists staff as needed in creating clear and understandable procurement plans.
* Receive orders and proceed with all Purchase requests for all supply chain activities for the programs.
* Manage Alex office asset register, ensure it is up-to-date and contains all the required information in accordance with SCI and donors' procedures.
* Search for new vendors who can provide items required for the programs and update vendor lists as required.
* Write and format correspondence during all phases of tenders, and contracts and coordinate contracts approval process.
* Update the filing system of contracts and tenders and lists of follow-up procedures for the implementation of contracts.
* Communicate and follow up with vendors for any information clarification related to the purchase request or order, or that relates to the technical specifications and special conditions.
* Prepare tender announcements and letters of invitation to tender in light of the tender requirements.
* Maintain the weekly supply chain tracker.
* Support the supply chain officer in finalizing all procurement activities.
* Follow up on the payments with Finance.
Other duties as assigned.
*

BEHAVIOURS (Values in Practice )
Accountability:
* holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
* holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
* sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
* widely shares their personal vision for Save the Children, engages and motivates others
* future orientated, thinks strategically and on a global scale.
Collaboration:
* builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
* values diversity, sees it as a source of competitive strength
* approachable, good listener, easy to talk to.
Creativity:
* develops and encourages new and innovative solutions
* willing to take disciplined risks.
Integrity:
* honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE
* Bachelor's degree in relevant business field is required
* ‎1- ‎3 years of work experience in the field of Supply chain and Logistics is required.
* High computer skills on MS office programs especially MS Excel.
* Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
* Highly developed facilitation and capacity building skills.
* Good communication and writing skills in English language is required.
* Commitment to Save the Children's values.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the
role holder may be required to carry out additional duties within
reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes
rigorous background checks, reflects our commitment to the protection of
children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI
Health and Safety policies and procedures.