Project Coordinator

About Abbott:
Abbott is a global healthcare leader that helps people live more fully at all
stages of life. Our portfolio of life-changing technologies spans the spectrum
of healthcare, with leading businesses and products in diagnostics, medical
devices, nutritionals and branded generic medicines. Our ‎109,000 colleagues
serve people in more than ‎160 countries.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself
and family, be your true self and live a full life. You will have access to:
* Career development with an international company where you can grow the career you dream of.
* A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
* A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
Established Pharmaceuticals
We are committed to bringing the benefits of our trusted medicines to more
people in the world 's fastest-growing countries. Our broad portfolio of high-
quality and differentiated branded generic medicines reaches across multiple
therapeutic areas including gastroenterology, women's health, cardiometabolic,
pain management/central nervous system, and respiratory.
Project Coordinator
Job Responsibilities
* Estimates project levels of effort and resource requirements by working with appropriate staff to understand the scope of effort.
* Co-ordinate Promotional activities, Sales , Country budgets , Tenders , Distributors Coordination by working with appropriate staff to understand tasks necessary to complete project.
* Directs project execution by assigning tasks, tracking project schedules, identifying risks, and developing and executing.
* Assures project quality using standard development methodologies and appropriate sheets and data.
* Communicates project status by preparing standard status reports, and by participating in departmental and customer project status update meetings.
* Resolves project issues by working with team members, project customers, and others as appropriate.
* Cultivates a wide range of internal networks and begins to develop an extensive external network of resources to facilitate the completion of tasks.
* Lead a project team.
* Provides guidance to less experienced staff and Acts as a mentor to lower level individual contributors.
* Estimate costs, resources, and time required.
* Proactively identify, monitor & manage project opportunities/ issues/ risks.
* Influence exerted at peer level and occasionally at first levels of management.
* Plans, organizes, and prioritizes own daily work routine to meet established schedule. (Decision Making/Impact) Exercises authority and judgment within defined limits to determine appropriate action.
* Understand the organizational impact of project issues and engage Sr Management as necessary.
* Follow up on the overall production and supply chain status.
* Conduct project meetings and prepare reports to communicate the project's status within and beyond the project team.
* Accrue country expenses ( promo & non-related).
* Update Actual spent per promo, cancel unused promos, ensure the actual promo budget per line does not exceed the plan, and set a promo budget meeting for FLMs for YTD spent.
* Support CM in budget control matters, Monthly budget tracking.
* Assists the President and organization (as needed) with meeting arrangements, calendar management,
travel arrangements, expense reimbursement, invoice processing, and other
administrative tasks as required.
* Applies a high attention to detail and creates a high degree of organization to ensure high work quality
* Lead a project team and direct project execution by assigning tasks, tracking project schedules, identifying risks, and developing and executing contingency plans.
* Tender & Private sales Coordinator:
* Consolidate TDR Sales and Order logs (Dated & A.P.R.) updates monthly.
* Sales analysis and supply versus inventory tracking sheets.
* Update PVT sales & FOC, forecast monthly for IDS, and lag ‎0 comments.
* Track Orders due dates & Shipment ETA, and share shipment reports monthly.
* Support on PVT stock issues & loan requests.
* Coordinate with distributors for tender orders and follow up to receive the POs before the supply deadline.
* Follow up on new TDR RFQs, and Quotations and submit Abbott Pricing Offers before the Closing Date.
* Pre-IDS monthly meeting with LT, Consolidate IDS changes & share IDS file to Supply department with the Tender forecast, and actual PVT sales& FOC from distributors reports.
* Calculate YTD Achievements Vs. plan per line & sector.
* LBE consolidation and submission to finance and supply dept.
* Tender consumption sheet follow-up responsibility, KW Satellite sheet Responsibilities (monthly update ).
* Follow up with distributors on debit notes, Review, secure approvals, and submit debit notes with complete documentation.
* Promotional activities, preapprovals, and invoice submission (per the policy).
* Secure all the preapprovals, Raise the requests on the system, proceed with invoices submission and clear all payments.
* Sample SOP follow-up, Monthly track, and quarterly reconciliation.
* Conducting meetings if needed with senior management on significant matters, often requiring the coordination of activity across organizational units.
* Hiring process for non-headcount and contractors.
Requirement (Education/ Experience)
* Any graduate with ‎3-‎4 years experience in managing projects related to MOH in Kuwait
* Knowledge of Kuwait regulations
* Should have Kuwait residence visa
Follow your career aspirations to Abbott for diverse opportunities with a
company that can help you build your future and live your best life. Abbott is
an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and
on Twitter @AbbottNews and @AbbottGlobal.