Administration Manager H/F

Description du poste
Key fonctions :
Administrative :
* Supporting the Head of Branch in all administrative tasks and responsibilities ;
* Maintaining an efficient working environment in the office and for its staff (real estate, fixtures and fittings, consumables etc.) ;
* Managing internal and external resources : driver, office boy, cleaners, reception, service providers etc.
* Supporting the Head of Branch in managing and monitoring the budget and expenses to run the office
* Managing and reviewing the operating cost items for the office (employees out of pocket expenses, Amex, office supplies and hardware)

Human Resources :
* Processing and renewal of Residency visas when applicable ;
* Maintaining local shadow staff records (salary certificates, official documents, etc.) ;
* Helping in onboarding the new staff : forms, procedures walkthrough, Set up the physical workspace and hardware ;
* Proceeding with leave attendance (manage and enforce entries)
* Coordinating all mandatory internal trainings and managing attendance (record keeping)

IT:
* Managing the IT support (provided by other Group's entities) by overseeing the day to day troubleshooting and IT related needs of staff.
* Working with local and HQ IT teams on resolving complex issues, updating software as well as initiating or overseeing new IT projects.

Criteres de candidature
Date de prise de fonction
‎01/‎10/‎2022
Poste avec management
Non
Niveau d'etude minimum
Bac + ‎3 / L3
Formation / Specialisation
university degree in Business administration, or other related field.
Former experience of at least ‎3 years as Office/administration manager and
Project management in an international company based in Dubai.A previous
experience in such role within a financial company based into the DIFC would
represent a very strong asset.
Niveau d'experience minimum
‎3 - ‎5 ans
Soft skills
* Multitasking, open minded to be able to work as a helper with/for a wide range of individuals within the office ;
* Strong organisationnal skills ;
* Problem solver, can do attitude, ability to positively influence internal and external resources ;
* Hands on and ability to work in a self-directed organized manner.
Outils informatiques
The right candidate must be at ease with IT in general in order to offer a
first level of support to the local team. Daily extensive use of Outlook,
Power-Point, Excel. We also have an internal Information System S2i for the
front office, and different other for HR, administration etc. purposes.
Langues
We are looking for a trilingual English/French/Arabic person
Entreprise Indosuez Wealth Management
À propos de CA Indosuez (Switzerland) SA CA Indosuez (Switzerland) SA est l'un
des etablissements de reference de la place financiere suisse, figurant parmi
les cinq premieres banques etrangeres du pays. Outre ses activites de Gestion
de Fortune en Suisse, au Moyen Orient et en Asie, la banque est egalement
active dans les domaines des Marches de Capitaux, du Financement
Transactionnel de Matieres Premieres et de la Banque Commerciale. Presente en
Suisse depuis plus de ‎140 ans, elle compte aujourd'hui environ ‎1000
specialistes repartis dans les fonctions commerciales, de produits et de
services, ainsi que de support et de controle. Ses equipes conjuguent ainsi
leurs connaissances de l'environnement local avec les nombreuses expertises et
possibilites d'action du reseau mondial d'Indosuez Wealth Management, de la
Banque de Financement et d'Investissement (Credit Agricole CIB) et du Groupe
Credit Agricole.