Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United Arab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than 35,000 employees across more than 20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organization to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day
Overview of the role
To work within Tier 2 Aftersales office supporting the business on a range of
administrative activities, report and presentation creation, management and
tracking of assets, vehicle fleet management, executive management support,
travel organisation, system submissions, new starter processing, uniforms, and
other related Admin related activities to maximise efficiency of operational
teams. Able to work under own initiative and within guidelines set and to
prescribed reporting timescales on various parameters are key.
What you will do
* Provide support to Tier 2 Operations Team. Coordinating office activities and operations to improve efficiency and compliance to company policies
* Organise and manage the Tier 2 Auto Centre consumable requirements, stationery, and Staff Uniforms, including distribution to branch operations as per requirements.
* Create and update records, databases and key operational logs on items such as vehicle fleet, site assets and personnel details
* Conducting employee orientation and facilitating newcomers joining formalities.
* Provide support to book travel and manage meeting diaries
* Create purchase order or raise Capex to obtain necessary approvals
* Liaise with other internal departments to ensure timely submission or follow on key projects and documentation
Required skills to be successful
* Proven experience as an office administrator, office assistant or relevant role
* Outstanding communication and interpersonal abilities
* Excellent organizational skills with an attention to detail
About the Team
* The role reports to the Tier 2 Director and will have no reportees
What equips you for the role
* 2-3 year administration experience, preferably in the automotive industry
* Proficient in in MS Excel, PowerPoint and Visio
* Strong planning, organizing skills, with good attention to detail
* Experience with SAP
About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim
Automotive is an industry leader with presence in 10 countries across the
Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution,
manufacturing, leasing and aftersales, and we are firmly established as the
regional representative of some of the world 's most iconic automotive brands:
Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the
boundaries on innovation, quality standards, and value-added service across
our vast universe of customers - right from motoring enthusiasts to fleet
operators to contractors. Our mission is to become the leader in custom-made
mobility solutions by delivering nothing less than world-class omni-channel
experiences.
We channel our local expertise and global trust to deliver one of the most
comprehensive portfolios of mobility products and solutions, from passenger
cars to SUVs, electric vehicles to high-performance motorbikes, commercial
vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with
inspiring possibilities for growth, throughout the career path. This is Al-
Futtaim Automotive and we empower talent to move forward.
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