Regional Office Coordinator 3

At Black & Veatch, our employee-owners go beyond the project. For over a
century, we have been breaking down social, economic and geographic barriers
by making life's critical resources accessible to all. Working with us, you
will help provide critical expertise as we, along with our valued clients,
deliver solutions that positively impact communities around the world. Our
professionals are our greatest asset, and we believe nothing is more important
than the health, happiness and professional growth of our employee-owners.
With a focus on flexible work-life balance options, an expanding and diverse
workforce, and limitless career growth opportunities, we will give you our
best to help you give us your best, and together we can build a world of
difference.

Req Id : ‎78352
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project : No

Job Summary

To provide project and administrative support for a typically larger office or
for a region, under minimal supervision. Responsible for a wide variety of
duties and tasks to ensure smooth daily office operations, and is the main
liaison between corporate and regional offices for many functions, such as
Human Resources and Accounting. Responsibilities are non-routine, requiring
substantial independent judgment and problem-solving. Majority of time is
spent completing office administrative activities. Needs thorough knowledge of
regional operation's policies and procedures, as well as in-depth knowledge of
company policies and processes. Position requires high level of
confidentiality. Has frequent contact with clients, suppliers, or company
employees outside the immediate work area to exchange information.

Key Responsibilities

Roles may vary significantly from office to office or day to day, but
representative duties include:
* Provides input regarding day-to-day office operations
* Coordinates office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to office or regional manager
* Routinely participates in management decisions for region or office
* Assists with project correspondence and proposals
* Coordinates payment of invoices
* Conducts new employee orientation
* Coordinates Human Resource-related activities
* Maintains regional and management calendars (office conference room key contact)
* Composes routine or complex documents
* Acts as liaison for IT and ESH and S activities
* Coordinates timesheet activities
* Reviews expense reports
* Takes care of day-to-day office equipment maintenance; coordinates repair
* Acts in capacity of a "lead person"

Management Responsibilities

Preferred Qualifications

• ‎10+ years relevant experience preferred


• High School Diploma or equivalent preferred
  Preferred Skills:


• Advanced MS Word skills


• Advanced MS Excel and PowerPoint skills


• Advanced MS Outlook skills


• Spelling and grammar skills


• Concentration and cognitive skills


• Initiative


• Interpersonal skills


• Attention to detail and reading comprehension


• Communication skills, including verbal and written skills


• Ethics and values


• Integrity and trust


• Ability to make decisions


• Ability to prioritize


• Problem-solving ability


• Expense Reporting Systems (Creating)


• Expense Reporting Policies and Procedures (Reviewing and approving)


• Time Reporting Policies and Procedures


• Time Reporting Systems


• PeopleSoft and Blueprint Intermediate Users


• Human Resource Information System (PeopleSoft and Blueprint-Advanced and Reporting)


• Travel Systems


• Telephony and Web conferencing


• Supervisory Skills


• Financial Information Systems


• Regional Administrative Policies and Procedures


• Electronic Repository Systems


• Supervisor Skils

Minimum Qualifications

Advanced spreadsheet skills and advanced word processing skills needed. All
applicants must be able to complete pre-employment onboarding requirements (if
selected) which may include any/all of the following: criminal/civil
background check, drug screen, and motor vehicle records search, in compliance
with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

Normal office environment. Extended periods of monitor viewing. Stooping,
crouching, talking, fingering, grasping, hearing, keyboard input, turning
pages, typing and writing. Ability to exert up to ‎10 pounds of force
occasionally or a negligible amount of force frequently or constantly to lift,
carry, push, pull, or move objects. Work involves sitting for extended periods
of time.

Competencies

Collaborates
Communicates effectively
Courage
Directs work
Instills trust
Interpersonal savvy
Organizational savvy
Customer focus

Salary Plan

ADO: Administrative Services

Job Grade

‎007
Black & Veatch Holding Company, its subsidiaries and its affiliated companies,
complies with all Equal Employment Opportunity (EEO) affirmative action laws
and regulations. Black & Veatch does not discriminate on the basis of age,
race, religion, color, sex, national origin, marital status, genetic
information, sexual orientation, gender Identity and expression, disability,
veteran status, pregnancy status or other status protected by law.

Black & Veatch is committed to being an employer of choice by creating a
valuable work experience that keeps our people engaged, productive, safe and
healthy. We offer professionals an array of health and welfare benefits that
vary based on their geographic region and employment status. This may include
health, life accident and disability insurances, paid time off, financial
programs and more. Professionals may also be eligible for a performance-based
bonus program.

By valuing diverse voices and perspectives, we cultivate an authentically
inclusive environment for professionals and are able to provide innovative and
effective solutions for clients.