Regional Office Coordinator 3

؜ - ؜Dubai ؜ -

Job details

At Black & Veatch, our employee-owners go beyond the project. For over a
century, we have been breaking down social, economic and geographic barriers
by making life's critical resources accessible to all. Working with us, you
will help provide critical expertise as we, along with our valued clients,
deliver solutions that positively impact communities around the world. Our
professionals are our greatest asset, and we believe nothing is more important
than the health, happiness and professional growth of our employee-owners.
With a focus on flexible work-life balance options, an expanding and diverse
workforce, and limitless career growth opportunities, we will give you our
best to help you give us your best, and together we can build a world of
difference.


Req Id : ‎78352
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project : No


Job Summary


To provide project and administrative support for a typically larger office or
for a region, under minimal supervision. Responsible for a wide variety of
duties and tasks to ensure smooth daily office operations, and is the main
liaison between corporate and regional offices for many functions, such as
Human Resources and Accounting. Responsibilities are non-routine, requiring
substantial independent judgment and problem-solving. Majority of time is
spent completing office administrative activities. Needs thorough knowledge of
regional operation's policies and procedures, as well as in-depth knowledge of
company policies and processes. Position requires high level of
confidentiality. Has frequent contact with clients, suppliers, or company
employees outside the immediate work area to exchange information.


Key Responsibilities


Roles may vary significantly from office to office or day to day, but
representative duties include:
* Provides input regarding day-to-day office operations
* Coordinates office activities, such as word processing, filing, mail, or receptionist; although typically refers hire/fire decisions to office or regional manager
* Routinely participates in management decisions for region or office
* Assists with project correspondence and proposals
* Coordinates payment of invoices
* Conducts new employee orientation
* Coordinates Human Resource-related activities
* Maintains regional and management calendars (office conference room key contact)
* Composes routine or complex documents
* Acts as liaison for IT and ESH and S activities
* Coordinates timesheet activities
* Reviews expense reports
* Takes care of day-to-day office equipment maintenance; coordinates repair
* Acts in capacity of a "lead person"


Management Responsibilities


Preferred Qualifications



  • ‎10+ years relevant experience preferred

  • High School Diploma or equivalent preferred
    Preferred Skills:

  • Advanced MS Word skills

  • Advanced MS Excel and PowerPoint skills

  • Advanced MS Outlook skills

  • Spelling and grammar skills

  • Concentration and cognitive skills

  • Initiative

  • Interpersonal skills

  • Attention to detail and reading comprehension

  • Communication skills, including verbal and written skills

  • Ethics and values

  • Integrity and trust

  • Ability to make decisions

  • Ability to prioritize

  • Problem-solving ability

  • Expense Reporting Systems (Creating)

  • Expense Reporting Policies and Procedures (Reviewing and approving)

  • Time Reporting Policies and Procedures

  • Time Reporting Systems

  • PeopleSoft and Blueprint Intermediate Users

  • Human Resource Information System (PeopleSoft and Blueprint-Advanced and Reporting)

  • Travel Systems

  • Telephony and Web conferencing

  • Supervisory Skills

  • Financial Information Systems

  • Regional Administrative Policies and Procedures

  • Electronic Repository Systems

  • Supervisor Skils


Minimum Qualifications


Advanced spreadsheet skills and advanced word processing skills needed. All
applicants must be able to complete pre-employment onboarding requirements (if
selected) which may include any/all of the following: criminal/civil
background check, drug screen, and motor vehicle records search, in compliance
with any applicable laws and regulations.


Certifications


Work Environment/Physical Demands


Normal office environment. Extended periods of monitor viewing. Stooping,
crouching, talking, fingering, grasping, hearing, keyboard input, turning
pages, typing and writing. Ability to exert up to ‎10 pounds of force
occasionally or a negligible amount of force frequently or constantly to lift,
carry, push, pull, or move objects. Work involves sitting for extended periods
of time.


Competencies


Collaborates
Communicates effectively
Courage
Directs work
Instills trust
Interpersonal savvy
Organizational savvy
Customer focus


Salary Plan


ADO: Administrative Services


Job Grade


‎007
Black & Veatch Holding Company, its subsidiaries and its affiliated companies,
complies with all Equal Employment Opportunity (EEO) affirmative action laws
and regulations. Black & Veatch does not discriminate on the basis of age,
race, religion, color, sex, national origin, marital status, genetic
information, sexual orientation, gender Identity and expression, disability,
veteran status, pregnancy status or other status protected by law.


Black & Veatch is committed to being an employer of choice by creating a
valuable work experience that keeps our people engaged, productive, safe and
healthy. We offer professionals an array of health and welfare benefits that
vary based on their geographic region and employment status. This may include
health, life accident and disability insurances, paid time off, financial
programs and more. Professionals may also be eligible for a performance-based
bonus program.


By valuing diverse voices and perspectives, we cultivate an authentically
inclusive environment for professionals and are able to provide innovative and
effective solutions for clients.

Job Summary

  • Advertiser: Black & Veatch
  • Announcement date: 15/07/2022
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Dubai
  • Salary: -
  • Phone number: -

More jobs like this

Dubai
08/06/2023

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,000 profess…

Dubai
07/07/2022

#### **12904-Office Coordinator** **Experience:** 3-5 **Posted:** 07 Jul,2022 **Location:** United Arab Emirates Apply Now **Office Coordinator** **Work Location : Dubai** Role Purpose: * The role holder is responsible for coordinating and overseeing all office activities and ensuring adheren…

Dubai
25/05/2023

. Responsible for managing the Dubai Managing Director's office, sustaining and reviewing standards for administration and secretarial support throughout Tilal Al Ghaf's Development team. **Role Details - Key Responsibilities and Accountabilities:** * Sorts incoming and outgoing mail and handl…

Dubai
22/01/2023

### **Job Description** **An Exhilarating Opportunity** Looking to be a part of an award-winning team that leads at the forefront of innovation? We have the perfect opportunity currently available for a dynamic personality focused on delivering first-of-its-class brand experiences at FIVE Hotels…

Dubai
19/09/2023

Ready for a career move and be part of a dynamic team? We are looking for a new talent to play a vital role in our Sales department working alongside a fantastic team. WHAT IS IN IT FOR YOU: * Employee benefit card offering discounted rates in Accor worldwide * Learning programs through our Aca…

Dubai
06/12/2023

### **Job description** Charterhouse is working with a boutique property developer who is looking to hire an Office Coordinator to join their dynamic team in Dubai. This is an exciting opportunity to work with an ever-growing, luxury organisation. **About the role** The Office Coordinator wi…

Dubai
04/04/2023

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually inno…

Dubai
08/06/2023

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,000 profess…

Dubai
12/07/2022

Overview: Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche…

Dubai
05/04/2023

**What are we looking for?** * Provide Mars Culture experience and be the face & voice of the Business. Meet & greet visitors. Be the one-point contact person for associates on site. Support with arranging catering & setting up sessions/events/meetings, etc. Support day to day operations for the…

اللغة: العربيّة