The Role
Job Profile: • Greet and assist visitors. • Process all incoming
communications to the Affiliate (phone, fax, emails, Courier Services)
according to established policy and procedure. • Route information to
appropriate staff members. • Ordering and Maintenance of general office
supplies, including business cards, nametags, stationary, etc. • Responsible
for Board of Directors’ correspondences including: Mails and Faxes • Assist
with other meetings as requested. • Provide administrative support to Admin
and other Departments. • Provide administrative support for Affiliate staff,
board members and as requested by Executive Director. • Prepare correspondence
and reports as required. • Maintain office equipment including copier,
computers, and phone system and postage machine. • Interface with providers or
technicians as needed. • Train and supervise office assistants
(Drivers/Cleaners) ensuring they follow established policies and procedures. •
Maintain appearance of common office areas( Inclusive cleaning of conference
room, meeting room & reception area) • Company Vehicle Allocation •
Maintaining drivers log sheets • Ticket booking and hotel booking for guests
and employees
Requirements
Administrative role: • General office admin / repairs maintenance • Dewa/
Etisalat/ DU Bills/Other Utility bills/ Telephone/ Mobile bills – Tracking,
downloading and consolidating • Pantry services and office store room • Track
all expenses related to admin and update records • Filing and documentation of
all relevant records • Assist HR & Admin in routine work and filing • Assist
in recruitment for specific positions/sourcing CVs etc. and arranging
interviews • Any other activities which may be assigned by Group Head HR, from
time to time Any other tasks/functions as required by Management Graduate with
minimum 2 years of experience.
About the company
SUN GLOBAL DMCC, headquartered in Dubai, is a multinational General Trading &
Distribution company with diverse business lines including Frozen Fish, Paper,
Plastics, Steel, Tyres, Rims and Vehicles, combined with an international
customer base spanning over thirty countries. The Company, established in the
U.A.E. in 2004, is a part of the Sun Group of Companies that was founded in
1970 which has manufacturing and distribution operations in Africa and the
U.A.E. as well as offices in China and Hong Kong. The Group is associated with
several world-class organizations, delivering their products and services into
Africa. The Groups operations are seamlessly managed from its global
headquarters in Dubai, deploying the best business and governance standards.
Sun Global is on a growth mode, consolidating its dominant position on its
existing business lines, whilst seeking to expand its revenue streams in the
coming years.
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