Office Executive (Corporate Office Receptionist)

Company Description

Why work for Accor?
We are far more than a worldwide leader. We are ‎280,000 women and men placing
people at the heart of what we do, and nurturing real passion for service and
achievement Joining Accor means embarking on a unique life journey to imagine
tomorrow's hospitality.
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and
promote diverse talent.
To join our Group, please visit https://careers.accor.com

Job Description

We are seeking a highly motivated and skilled Office Executive (Receptionist)
to join our team at Dubai Corporate Office. The successful candidate will be
responsible for managing the Office Reception and providing administrative
support to the team. The ideal candidate should be highly organized, able to
multitask and be proactive in handling day-to-day activities.

Qualifications

Responsibilities and essential job functions include but are not limited to
the following:
*
Manage the Office Reception and ensure a professional and welcoming
environment.
* Manage the office petty cash and ensure proper expense reporting for replenishing.
* Greet and welcome guests and direct them to the appropriate person or department.
* Receive and screen incoming calls for all departments and ensure that all important messages are properly disseminated.
* Assist with facilities management, including (office equipment maintenance, office supplies management, office stationery orders, sourcing facilities vendors, negotiating rates, liaising with building management.
* Ensure contracts are up to date and assess the quality of service given by vendors.
* Assist in the organization of office and employee events.
* Assist with administrative tasks such as data entry, filing, and documentation.
* Assist with travel arrangements and booking accommodations. Book meeting rooms upon request and oversee meeting room bookings, propose new time and venue in case of any conflict of meeting schedule.
* Assist with Courier and post requests. Receive mails, letters, couriers and distribute to the concerned person or department. Update telephone list of Accor Dubai Regional Office.
* Ensure that office email distribution list is update with new joiners and follow up with IT for any required updates to the list.
* Support with the update of the MEA APAC GMs list and coordinate with PAs of CEOs and COOs.
* Manage the Office Hostesses and ensure coordination of office tasks as well as coaching when required.
* Send birthday calendar and greetings.
* Process purchase requests and invoices on Concur on timely manner.
* Provide support to the Office Manager & PA To CEO, MEA APAC, Premium, Midscale & Economy with the various facilities duties and responsibilities.
* Assist with sustainability projects as and when required.

Additional Information
* Minimum ‎3 years of experience in a similar role, preferably in a hotel or corporate environment.
* Excellent English written and verbal communication skills required.
* The successful candidate should have a strong organizational skill, detail-oriented, professional demeanour and with the ability to multitask and prioritize tasks effectively.
* Required strong experience in managing petty cash and expenses.
* Proficient in Microsoft Office and a quick learner in handling office/vendor systems.
* Self-motivated team-player with excellent interpersonal skills.
* Must be able to work well under pressure.
* Experience with facilities management is a plus.
* Associate or bachelor's degree preferred.
* Arabic language and written skill is an asset.
If you meet the qualifications and are excited about the opportunity, please
submit your resume and cover letter for consideration. We look forward to
hearing from you.