The Role
We are seeking an experienced administrator to join this boutique privately
owned organization. This is a multi-faceted and generalist administration role
that involves managing and supporting projects across a wide range of subject
matter. There will be changing priorities and business requirements that will
require quick and decisive action and candidates must be proactive in
identifying areas of need. Key responsibilities will include administration
across key business functions, such as HR and finance support, general office
management and property and facilities administration. The role is the first
point of contact for all maintenance issues. You will need to form strong
working relationships with contractors, sub-contractors and you will
constantly follow up on quotations, service providers and recommend any
changes necessary. Management of key inventory, procurement of goods and
services and the overall financial management and negotiation of best terms
will form large parts of the role. General administration responsibilities
include providing project support and transactional support, facilitating
implementation, thorough planning, through to completion and being the first
point of contact for employees and suppliers for all property and vehicle
asset related invoices and administration. You will also be involved in
researching various topics, providing recommendations and drafting or
reviewing documentation and correspondence, facilitating management sign off
and approval of all invoices and paperwork, coordinating calls and meetings,
maintaining action lists and preparing reports.
Requirements
To be considered, applicants must possess an Undergraduate degree in business
administration possess experience in property administration. Exceptional
administrative and organisational skills with a flawless attention to detail
in every aspect. This is a small team and candidates must demonstrate calm and
patience, showing flexibility within this boutique environment. Candidates
must possess a valid, clean UAE license and own car
About the company
Irwin & Dow was established by two highly experienced recruitment
professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach
by working in close partnership with clients and candidates within the
Business Support, Secretarial, HR & Finance sectors. Good staff are key to
every business. We recognise and appreciate this, having over thirty years
combined recruitment and executive search experience within the region. Our
main aim is to provide a specialist service to clients preferring to work with
a bespoke consultancy. Our values of discretion and diplomacy are paramount
and our ultimate goal is to become a partner of choice for all our clients and
candidates.
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