Department
The Executive Assistant reports directly to the Principal and works closely
with members of the Senior Leadership Team, providing information management
support to enhance their effectiveness.
The Executive Assistant provides Business Support to the Principal's office
and is highly visible and varied, providing a comprehensive and confidential
high-level administrative support for GEMS Education's mission and vision.
Key Accountabilities:
* Maintain high quality communication from and within the Principal's office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
* Manage Principal's appointment calendar as well as all his/her professional communication and public relations needs.
* Provide high quality reception and hospitality for the Principal's visitors and those seeking to communicate with Principal.
* Ensure the GEMS policies, procedures, and codes of conduct are followed at all times
* Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
* Attends staff meetings and serve on committees as required.
* Performs other duties as requested by direct & dotted reporting line managers / supervisors
Meeting & Events Planning
* Prepare materials, packets, and presentations for Principal's meetings, senior management team meetings, off-sites, and all-staff meetings.
* Organize the logistics of board meetings and other key internal meetings.
* Coordinate and distribute notes at management meetings as requested. Type up notes as requested.
* Organize and arrange venues for all other meetings requested by the SLT
Expected Experience:
* With relevant secretarial training and qualifications, you will have proven experience as an all-round executive level PA
Job-Specific Knowledge & Skills:
* * Exceptional presentation, scheduling, and communication skills
* Digitally savvy and adept at using social media
* Excellent interpersonal, customer service, and time management skills, together with diplomacy, tact, and well-developed organizational skills.
* Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
* Passionate and enthusiastic
* Knowledge of the education sector is desirable
.
Person
About Your Benefits
We offer a competitive tax-free salary along with medical coverage, flight
allowance, and tuition fee concession.
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