Procurement Officer (F/M)

May ‎2022
Reporting to: Purchase Manager
Territory: UAE - GCC
Job Overview
To plan, manage & execute specific category and/or project-focused
procurement activities as directed by the Purchase Manager. This includes
utilizing various resources and coordinating the efforts of team members and
internal departments to deliver projects according to plan, timescale &
budgetary targets.
Main Accountabilities (list is non exhaustive) :
* Develop and implement category plans to generate cost savings and identify value creation opportunities
* Analyze spend, implement vendor tearing, focus on consolidation/range reduction to achieve economies of scale
* Lead, manage and implement strategic sourcing initiatives to ensure delivery of company objectives and procurement strategies
* Develop market and commodity intelligence, making use of internal and external data to update sourcing strategies for the benefit of business improvement, innovation, and cost reduction
* Review/action purchase requests to ensure:
* The necessary authorizations are obtained to cut down on lead-time
* The appropriateness of the specifications and seeking clarification if/where required
* Responsible for ensuring the timely turnaround of approved PQs into POs (clarifying anything unclear on the PR/PQ with the team)
* Engage with stakeholders to agree pre-qualification and assessment criteria, devise specifications, contract terms, KPIs and other instruments.
* Negotiate commercial factors to achieve supply efficiency and effective cost control
* Influence vendors to meet requirements in terms of delivery time, conformance, and quality standards, assist requesters regarding order fulfillment (delivery follow up)
* Assist with forecasting procurement needs
* Engage with stakeholders to encourage vendors to prevent, detect and eradicate breaches of ethical standards
* Manage allocated portfolio of vendor contracts, their renewal, negotiate and manage price changes and manage the placement of orders under these contracts
* Create, review, and evaluate the performance of vendors against set KPIs to ensure the company is receiving the expected performance as well as to highlight strengths, weaknesses and suggest improvements where necessary
* Communicate with senior and other stakeholders to ensure alignment on the sourcing strategies
* Ensure SLA targets are met for all major processes assigned
* Ensure departmental objectives are achieved
* Maintain business systems with accurate information to enable optimum department performance and reporting
* Identify reporting requirements and assist in the implementation thereof
* Develop, implement and continuous review of procurement policies & SOP's
* Manage an equivalent aggregate level of spend more than AED x m p.a
* Any other task, as reasonably requested by Electra
General Obligations towards Health and Safety Environment:
* You will perform all tasks set forth by safety regulations and cooperate with Electra to ensure a working environment and conditions that do not pose any risks in terms of health and safety
Knowledge & Experience:
* ‎3 years in a similar role
* Degree (‎12+‎3 or equivalent)
* Professional qualification in Procurement & Supply (ex. CIPS L3 Certificate, or CPPM, or equivalent)
* Knowledge of ERP systems
* MS/Applications (Excel/Word/PowerPoint)
* Advanced English Speaking, Reading & Writing
* Hindi, Urdu, Arabic is beneficial
Other Skills & Competencies:
* Self-awareness - Learning from mistakes, seeking and accepting feedback from others in the organization and provide constructive comments to others to improve own performance and the performance of the team.
* Problem solving - Assess situations and identify the causes of problems proposing appropriate solutions.
* Honesty and integrity - Maintain, promote and monitor personal and professional honesty and integrity.
* Coping with change - Recognize the need for change and promote change in a positive manner to the team, encouraging their comment and contribution to the process.
* Equality and diversity - Maintain and promote best practice in valuing and respecting diversity recognizing the positive contributions that such differences can bring to effective work practices.
* Negotiation in procurement and supply - Actively help internal stakeholders to achieve desired outcomes in commercial dealings with third parties through practicing effective negotiation.
Additional Information:
* Inter departmental cross training is required.

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