Executive Assistant - Legal Department

INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of luxury
experiences in the Middle East. The Group, in its endeavour to excel as a
hybrid retailer, has reinforced its distribution and marketing services with a
portfolio of eight owned brands and over ‎300 international brands in the
luxury, beauty, fashion, and art de vivre categories. More recently, the Group
expanded its expertise into new categories of luxury watches, jewellery, and
eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it
constantly reinventing itself or focusing on innovation to provide luxury
experiences at over ‎750+ experiential retail stores, online and through mobile
apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for ‎14,000 skilled and talented professionals
across seven countries, whose cohesive efforts have resulted in the Group
being ranked third in the Middle East and first in Saudi Arabia as a Great
Place to Work.

To keep the innovation journey going, the Group has set up "The Greenhouse",
which is not just an innovation hub, but also an incubator space and
accelerator for start-ups and small businesses in the region and
internationally. This is just one of the several initiatives taken by the
Group to reinvent itself, catalysed by forward thinking and future-proofing.
The Group has also been embedding sustainability at the core of its business
strategy with a clear commitment towards people, partners and the planet, and
by being a member of the United Nations Global Compact Community and signatory
of the Women's Empowerment Principles.

What you'll be doing
Our Executive Assistant is responsible for high-level administrative support,
conducting research, preparing statistical reports and presentations, handling
information requests, and performing clerical functions such as preparing
correspondence, receiving visitors, arranging conference calls, and scheduling
meetings.

• Answer and respond to phone calls, communicate messages and information to the executives


• Prioritise emails and respond when necessary


• Manage agendas, schedule meetings (incl. with jounalists) and prepare them


• Coordinate travel arrangements


• Organise and participate in meetings if required and take minutes of meeting


• Plan, organise and execute projects and a range of diverse assignments


• Assist with special projects, by designing and producing documents, reports and presentations


• Proactively identify issues and priorities


• Act as an ambassador and role model representing the Group with professionalism at the highest levels
  What you 'll need to succeed


• At least 5years of experience as an Executive Assistant


• Excellent written and verbal communication skills, as well as listening skills


• Time-management skills


• Ability to pay attention to detail


• Organisation skills with ability to multi-task with high degree of accuracy


• Proactive with strong initiative and entrepreneurial skills


• Proficient in Microsoft Office: Word, Excel, PowerPoint


• High level of professionalism, organisation and confidentiality


• Strong interpersonal skills


• Excellent English (native) and Arabic


• Ability to learn and adapt to standard operating procedures and compliance regulations


• Sharp analytical mind with proven experience in applying well-developed problem-solving skills


• Ability to work collaboratively in a team environment and with people across all levels in an organisation


• Comfortable with significant stakeholder interactions and interest in building relationships


• Creating presentations


• Prior experience in coordinating projects and office management responsibilities
  What we can offer you
  With us, you will turn your aspirations into reality. We will help shape your
  journey through enriching experiences, learning and development opportunities
  and exposure to different assignments within your role or through internal
  mobility. Our Group offers diverse career paths for those who are
  extraordinary, every day.
  We recognise the value that you bring, and we strive to provide a competitive
  benefits package which includes health care, child education contribution,
  remote and flexible working policies as well as exclusive employee discounts.
  To view all our perks and benefits, click here.
  We Invite All Applicants to Apply
  It Takes Diversity Of Thought, Culture, Background, Differing Abilities and
  Perspectives to truly Inspire, Exhilarate and Delight our customers. At
  Chalhoub Group, we are committed to inclusion and diversity.
  We welcome all applicants to apply and be part of our exciting future. We
  ensure equal opportunity for all our applicants without regard to gender, age,
  race, religion, national origin or disability status.