Admin Executive - Head Office Operations

About GMG
GMG is a global well-being company retailing, distributing and manufacturing a
portfolio of leading international and home-grown brands across sport, food
and health sectors. Its vision is to inspire people to win in ways that make
the world better. Today, GMG 's investments span four key verticals: GMG
Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and
management of the Baker family, it has become a leading global company,
affiliated with the world's most successful and respected brands in the well-
being sector. Working across the Middle East, North Africa, and Asia, GMG has
introduced more than ‎120 brands into its markets.

About the role

• Ensuring the smooth running of the GMG Buildings and undisrupted operations.


• Coordination of the HO operational matters such as maintaining cleanliness and maintenance works.


• Developing, reviewing, and improving administrative systems, policies, and procedures.


• Management and coordination of the Company landlines and Revo


• Maintaining and managing complex Telecommunications (landlines) database tracker of the Company and monthly bills.


• Admin Warehouse management support on SAP.

Core Responsibilities:
* Managing the GMG building staff consisted of receptionists and office assistants and scheduling their duties on a daily basis.
* Maintaining time management for receptionists and office assistants including Overtime submission and Keeping track of Head Office operations for reports and updates.
* Monitoring the daily Head Office operational activities and ensuring the smooth running of the office.
* Ordering of Stationary, Pantry, Cleaning and Water supplies for the GMG Head Office and maintaining material consumption rate and inventory status.
* Monitoring Office Assistants, cleaners and gardeners if they are well groomed.
* Coordinating HO Operational activities, such as Pest Control, Cleaning Services, and Sanitization of the floors and all the touch points of the building during COVID.
* Checking all the storage rooms to see if they are well-organized and kept clean and in neat condition.
* Providing furniture such as chairs, tables, and wooden cabinets to new employees and stationery kits to the new joiners.
* Checking on the maintenance of the HO building and ensuring that they are working properly, such as A/c, building Lights, lifts and Elevators: as well as coordinating Building Maintenance works like plumbing, maintenance works and similar in collaboration with the FM team.
* Meeting room management including cleanliness, checking and ensuring that all meeting room devices are working and in order, such as Projectors, TV's etc.
* Completing Clearance upon Employee's departure from the Company and signing the relevant forms related to stationaries and accommodation.
* Able to Address employees' and clients' queries (via email, phone or in-person) with accuracy.
* Monitor track and keep an updated record of company assets inventory (landlines).
* Assist & support communications operations on a daily basis.
* Implement and reinforce communications strategies and policies to further company objectives.
* Create reports for cost-saving analysis.
* Collate Bill Summary shared by Etisalat for the entire company BU's wise and segregated the accounts which have out of the bundle usage.
* Responsible for reviewing and segregating business and personal charges (potential abuse).
* Downloads individual pdf bill for accounts which has excess and identify the breakdown of these unauthorized transactions.
* Creates the monthly list/report for landlines.
* Prepare the final deductions (identified potential abuse) and send them to the respective Finance Team for further necessary action.
* Evaluate bills based on actual usage and recommend a cost-saving plan package to the User.
* Performs full responsibility & accountability to handle all tasks in Communications (including clearance completion) in the absence of the person in charge.
* Assist & support communications operations on a daily basis.
* Implements and reinforces communications strategies and policies to further company objectives.
* Inventory management over SAP for Admin Warehouse.

About the requirements
* ‎2-‎3 years of relevant experience
* High School Diploma or University Degree

Language Skills
* English (written and verbal)