ROLE PURPOSE:
To assist the Regional CEO with day-to-day business activities and carry out
operational and administrative tasks to further enhance the CEO 's capability
to expand, develop and manage the business efficiently and effectively.
RESPONSIBILITIES:
Provide full executive and personal assistance to Regional CEO, including
managing calendar and meetings schedule.
Acting as the point of contact between Regional CEO and internal or external
parties
Manage personal and corporate expenses reports
Accompany Regional CEO/Management team to the meeting and take dictation-notes
and handle incoming and outgoing official correspondences as well as handling
sensitive and confidential correspondences.
Execute meeting Agendas and carry out the meeting minutes
Validate reports, review presentations prior to submission and draft
communications on behalf of BU executive
Travel arrangements in line with the company policy
Maintain & archive records and documents for Regional CEO
Process operational administrative requirements of the GM department
Screen and direct the phone calls to Regional CEO, accurately communicate
messages and information to the BU executive
Determine priorities, re-direct matters to the responsible executive and
communicate effectively
EDUCATION QUALIFICATION AND EXPERIENCE:
* Cert/Diploma - Business Admin or equivalent
* Bachelor's degree - Preferable
* Three (3) - PA/EA/Admin
TECHNICAL SKILLS:
* MS Office - Advance
* Ability to work under pressure in fast paced environment - High
* Organizational and Time Management - High
* Excellent verbal and written communication skills - High
KEY ATTRIBUTES:
* Prioritization and time management
* Flexibility and tolerance
* Attention to details
ASPEN COMPETENCIES:
BUSINESS
* Foster Consumer & Customer Commitment
* Makes Good Decision
PEOPLE
* Communicate Effectively
* Dealing with ambiguity/Embrace change
SELF
* Continuously Grow & Develop
* Contribute Special Expertise
Internal Applicants must inform their direct line managers of their
application. Applications must be completed using an Aspen email address.
If you have not heard from the HC department within 30 days of this advert
closing, please consider your application unsuccessful.
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