Receptionist (JAFZA experience)

CLOSING DATE ‎26 MARCH ‎2023.
NOTE: Please ONLY apply if you have sufficient experience and skills
required as per job description below.
Job Summary.
As Aftermarket Receptionist you will be an integral member of the AM
Administration team delivering excellent service to all visitors and callers
to our Dubai Aftermarket Facility. As the face of our business, you will greet
all visitors, welcoming them to our site as well as providing Executive
Support and carrying out everyday reception task and duties. Your proficiency
in Microsoft Office software including Word, Excel and Outlook will be
critical to this role as will your ability to provide excellent customer
service to both internal and external customers of NOV.

RESPONSIBILITIES:
* Responsible for telephone switchboard; directing and screening calls and ensuring messages are passed on in a timely manner
* Provide timely responses to queries or requests
* Prepare and issue JAFZA gate passes for visitors
* Greet visitors, provide information and safety introduction
* Sort and prepare outward mail including DHL packages and incoming mail for distribution.
* Maintain security sign-in/sign-out procedures and announce visitors to company employee
* Assist in facility maintenance when required
* Schedule meetings and maintain facility calendar
* Provide Executive support
* Update and maintain facility telephone directory
* Order and maintain stationery and pantry supplies for the facility
* Assist with filing documents onto Rig Office (DMS)
* Process Purchase Requisitions
* Admin backup support and carry out any other relevant duties as assigned

BEHAVIORAL SKILLS/COMPETENCIES:
OPERATIONAL SKILLS
* Adaptable
* Multitasking abilities
* Good time-management skills
* Accuracy and attention to detail
* Organized, structured & efficient
* Exercise good judgement and timely decision making
PERSONAL AND INTERPERSONAL SKILLS
* Excellent interpersonal and communication skills
* Energized by routines and structured tasks set by management
* Imbued with a strong sense of customer focus (internal/external)
* Committed to self-improvement and development through the role
EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:
* Bachelor's Degree or equivalent combination of education & experience
* Experience working within an Administrative or Customer Service role
* JAFZA experience is highly preferred
* Very good understanding of office management processes
* Proficient in MS Office
* Scheduling & Planning
* Written and verbal communication skills

Every day, the oil and gas industry's best minds put more than ‎150 years of
experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and
production, our family of companies has provided the technical expertise,
advanced equipment, and operational support necessary for success --now and in
the future.

Global Family
We are a global family of thousands of individuals, working as one team to
create a lasting impact for ourselves, our customers, and the communities
where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service
delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers ' needs and work with them to
deliver the finest products and services on time and on budget.

Rig Technologies

At NOV Rig Technologies, we are harnessing the strength of knowledge and
innovation that is revolutionizing the future of energy. We build on what
works, using our deep expertise to help minimize risk, increase uptime, and
improve performance in drilling operations around the globe.