Project Administrator

Overview / Responsibilities:

Wood is currently recruiting a Project Administrator to be based in Dubai on a
permanent contract/assignment.

The successful candidate should be able to peform the below duties and
responsibilities;

Role Responsibilities
*
To Provide Admin support to our client, including mobilisation plans for in
country staff
* Support Project Management Team with delivery, Lead communication, personnel logistics and reporting
* Ensure project management reporting, internally and externally, is correctly formatted, approved by all parties and submitted on time
* Support preparation for Asset Project Technical Reviews, such as HAZOPs Coordinate IT arrangements critical for Asset Team delivery
* Arrange and prepare presentations required for Project Management meetings Coordinate travel and desk moves for Asset Team personnel
* When required attend meetings for minute taking and issue of MoM's Own and update Asset Team Holiday Tracker
* As required, update office space tracker and coordination of desk moves for Asset Team Issue Asset Team Communications
* As required, ensure timesheets are correct and submitted on time
* As required, update Asset Team Organisation Charts
* Support effective collaboration between personnel from different department functions within Asset
* Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc.
* Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
* Create and maintain project team technical documents and organisation charts (MS Visio).
* Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc are allocated in a timely manner.
* Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)
* Ensure all project personnel CVs are in Wood format and keep database of these.
* Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance, etc.
* Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team.
* Support and coordination of all project requirements.
Skills / Qualifications:

Skills / Experience
* Previous onshore brownfield experience
* Previous Middle East experience is preferred.
* Highly organised
* Team Player
* Excellent knowledge of MS Office - Word, Excel and Power Point and formatting skills
* Good communication skills
* Can meet timelines.
* Great attention to detail
* Knowledge of office management systems and procedures
* Excellent time management skills and ability to multi-task and prioritize work.
* Highly motivated and self-reliant
* Attention to detail and problem-solving skills.
* Confident and assertive
* Open thinker and innovator
* Flexible and adaptable
* Accuracy and meticulous
* Flexible and efficient
* Excellent computer skills - Computer literate - MS Office I Visio
* Excellent written and verbal communication skills.
* Strong organizational and planning skills
* Strong commitment to safety
* Clear communicator with good interpersonal skills and willingness to share knowledge and support others.
* An active listener with the ability to focus on customer requirements.
* Fluent in both spoken and written English language.

Qualifications
* Degree qualification or relevant educational qualification
Company Overview:
Wood is a global leader in consulting and engineering, helping to unlock
solutions to critical challenges in energy and materials markets. We provide
consulting, projects and operations solutions in ‎60 countries, employing
around ‎35,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse
workforce. All suitably qualified applicants will receive consideration for
employment on the basis of objective criteria and without regard to the
following (which is a non-exhaustive list): race, colour, age, religion,
gender, national origin, disability, sexual orientation, gender identity,
protected veteran status, or other characteristics in accordance with the
relevant governing laws.