JOB PURPOSE
* To act as a Coordinator in the VP/ DG / Director's Office for coordinating various activities and streamlining the workflow.
* To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the specialized Committees.
* To assist the VP/DG/Director in planning, implementing and monitoring the Complex / Directorate / Department annual work plan.
* To communicate and liaise with colleagues on pending issues and taking necessary corrective actions as per policies and procedures.
* Draft various correspondence and reports for consideration of the Management.
KEY RESPONSIBILITIES
Operational Planning: *
* Provide technical and analytical assistance to the VP/DG/Director in the annual planning of Complex/ Directorate/ Department work and coordinated activities.
* Coordinate periodic meetings of the Complex/Directorate/Department including preparation and issuance of Agenda and Minutes of Meetings.
* Prepare response to all issues and proposals referred to the Complex/Directorate/Department for consideration.
* Assist the VP/DG/Director in drafting proposals that will be submitted to the higher authority for approval.
Coordination & Follow-Up:
* Coordinate and follow up the organization of meetings/events and facilitate logistics arrangements in collaboration with the concerned Complex/ Directorate /Departments.
* Assist in reviewing payment/disbursement requests and process them.
* Regularly follow up for the periodic reports, feedback on queries raised and resolving pending issues with the concerned Unit / Manager.
Reporting & Communication:
* Assist in covering the proceedings of the Department's Periodic Meetings as well as Meetings of specialized Committees established for specific project or agendas.
* Respond to enquiries, coordinate their resolution, and advise on relevant policies and procedures and their implementation.
* Assist the VP/DG/Director in preparing the periodic reports.
Administrative Support:*
* Maintain accurate and up-to-date calendar of the VP/DG/Director.
* Coordinate the arrangement of travel and logistical requirements of the VP/DG/Director for missions and events.
* Independently handle and prepare all correspondence and internal memorandums on routine and outstanding issues.
Education, Experience & Certification
Academic and professional qualifications:
* Bachelor's degree in Business Administration or any relevant field.
* Minimum 2 years of experience in the similar field, preferably in a multi-lateral development sector.
* Experience of working with senior level executives
Language Skills
* English : Required
* Arabic: Preferred
* French: Preferred
Job Type: Full-time
Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you. As proud bakers and chocolatiers and custodians of iconic global …
Coordinates activities of the department and assists in performing administrative functions. ##### **Essential Responsibilities and Duties** 1\. Serves as liaison between the Department Head/Director and staff, and other Hospital contacts as appropriate to facilitate communication and action relat…
### **Job Summary** We are seeking to recruit a qualified Admin Coordinator who will be responsible for managing the reception area and performing admin-related activities such as clerical tasks and supporting employees, families, parents, students, and management in day-to-day admin-related activi…
### **Job Information** Industry Financial Services City Dubai State/Province Dubai Country United Arab Emirates Zip/Postal Code 337-1500 ### **Job Description** Dept collector handles keeping track of assigned accounts to identify outstanding debts and Planning actions to recover outstanding payme…
We are hiring an Administrative Coordinator Salary - up to AED 5000 Location - Dubai Media City ** Candidates available in UAE may Apply** ** Interested candidates may apply at** **[email protected]** ### ** Requirements** Handles client inquiries received thru mails, phon…
We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Nationality - Saudi Arab (because of visa quota availability) Salary - SR 6000 Interested candidates may share their application at [email protected]…
**Job Description** * Create, prepare, and deliver reports to various departments. * Receive and forward communications to different staff and departments. * Organize meetings and meeting schedules for each department. * Perform clerical duties, such as filing, faxing, answering phone calls…
**Department:** College of Business **Reports to:** Administrative Program Supervisor **Location:** Alfaisal University - Riyadh **Job Summary** Administrative Coordinator for faculty/students/Undergraduate office. **Primary Duties & Responsibilities** * Invigilating examinations. * Atte…
**Department:** College of Business **Deanship** : Student Affairs **Job Family:** Admin **Reports to:** UG Business Admin Program Supervisor **Location:** Alfaisal University - Riyadh **Job Summary** Administrative Coordinator for faculty/students/Undergraduate office. **Primary Duties & R…
Join Mercer's growing and high-performing Team in Riyadh! We are currently looking for an Administrative Coordinator who is passionate about supporting our internal employees. Are you are determined and pro-active? Are you a critical thinker with high levels of resilience and strong conceptual skil…