Executive Assistant: NEOM The Line

Our People & Places Solutions business - reinforces our drive to improve the
lives of people everywhere and epitomizes the "why" of what we do - the
tremendous positive impact and value our solutions bring to our communities
and society as a whole. From facilities delivering life-saving therapies and
ensuring clean water to enabling the connection of people through all modes of
transportation and providing access to technology - we're integrating a
multitude of these solution elements to build the smart environments of
tomorrow.

Start your Jacobs career with a company that inspires and empowers you to
deliver your best work so you can evolve, grow and succeed - today and into
tomorrow.

Your Impact:

Our People & Places Solutions business - reinforces our drive to improve the
lives of people everywhere and epitomizes the "why" of what we do - the
tremendous positive impact and value our solutions bring to our communities
and society as a whole. From facilities delivering life-saving therapies and
ensuring clean water to enabling the connection of people through all modes of
transportation and providing access to technology - we're integrating a
multitude of these solution elements to build the smart environments of
tomorrow.
We are playing a key role on one of the most iconic giga projects in the
Kingdom of Saudi Arabia, arguably one of the largest projects in the world. As
part of the Delivery Partnership for NEOM The Line, Jacobs is searching for an
Executive Assistant to support an (EVP) Executive Vice President and work the
site project office in NEOM. Working with other members of the Delivery
Partnership team, you will have an excellent opportunity to work in a fast-
paced challenging environment which will provide you long term career growth.
Are you ready?
The ideal individual will have the ability to exercise good judgment in a
variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a
realistic balance among multiple priorities. Confidentiality and discretion is
critical in this role.
Here's what you will be doing:
* Managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence (sometimes confidential in nature) and arranging complex and detailed travel plans, itineraries, and agendas.
* Effectively collaborating with the EVP to keep them well informed of upcoming commitments and responsibilities.
* Creating meeting timelines, notifications, correspondence, agenda and materials
* Supporting the EVP's team when they need help with planning larger meetings and workshops, invoice processing and management, reporting, etc.
* Support the development process for creating and submitting board materials
* Intuitively understanding the leadership team and anticipating their needs
* Coordinate and perform writing, editing, and issuance on deliverables for a variety of project execution and transformation efforts
* Manage multiple tasks concurrently and engage with various team members/ stakeholders/ reviewers to facilitate work streams and documentation
* Coordinate geographically dispersed teams and be able to do this remotely
* Prepare, process, and distribute project communications and information flow such as deliverables, reports, meeting minutes, submittals, action items, etc.
* Ensure project organization and access are established in an efficient manner and participants are trained on use
* Prioritize own and others' work to meet team deliverables

Here 's What You'll Need:

Essential Skills
* Strong background working in a senior administrative role.
* Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) required.
* Experience booking international and domestic travel required.
* Experience previously supporting senior management.
* Strong organisational skills that reflect ability to perform and prioritise multiple tasks.
* Excellent attention to detail.
* Very strong interpersonal skills and the ability to build relationships with stakeholders.
* Expert level written and verbal communication skills.
* Ability to successfully manage multiple projects effectively.
* Demonstrated proactive approaches to problem-solving with strong decision-making capability.
* Highly resourceful team-player, with the ability to also be extremely effective independently.
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
* Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
* Forward looking thinker, who actively seeks opportunities and proposes solutions.
* Experience working for a large global organisation preferred.
Jacobs. A world where you can.
From our inclusive employee networks to our positive mental health champions -
we're committed to driving a culture of caring where you can be you. Joining
Jacobs not only connects you locally but globally - and together, our diverse
perspectives and unique backgrounds power our collective strength. We
collaborate and share! By supporting one another, we all succeed.
With safety and flexibility always top of mind, we've gone beyond traditional
ways of working so you have the support, means and space to maximise your
potential. You'll uncover flexible working arrangements, benefits and
opportunities to do good too - from participating in our global giving and
volunteering program, to exploring new and inventive ways to help our clients
make the world a better place. No matter what drives you, you'll discover how
you can cultivate, nurture and achieve your goals - all at a single global
company.