Administrator

Company Description

At AECOM, we 're delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it's
improving your commute, keeping the lights on, providing access to clean water
or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical
expertise and digital solutions to our work in transportation, buildings,
water, the environment and new energy. We're one global team - ‎47,000 strong -
driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid
work options. Whether you 're working from an AECOM office, remote location or
at a client site, you will be working in a dynamic environment where your
integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe
and respectful workplace, where we invite everyone to bring their whole selves
to work using their unique talents, backgrounds and expertise to create
transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our
technical and professional development programs and diverse career
opportunities. We believe in leadership at all levels. No matter where you sit
in the organization you can make a lasting impact on the projects you work on,
the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and
your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of
experts - planners, designers, engineers, scientists, consultants, program and
construction managers - leading the change toward a more sustainable and
equitable future. Join us and let's get started.

Job Description

Managing Agent Capacity - Supervision & Performance Management
* Perform administrative duties to support AECOM daily activities
* Assist with administrative tasks such as document & data formatting, verifying data and coordinating with managers and staff to obtain required inputs and follow up on actions to completion
* To maintain internal systems and workflow, advise and implement administrative best practices
* Control & maintain the project shared folders
* Attend internal and external meetings and prepare meeting minutes, distribute, and maintain records
* Preparation of a variety of management reports and presentations including overall design and manipulation and extraction of data.
* Coordinate with contractors to obtain reports, plans, policies, procedure, maintenance documentation and certifications and maintain record
* Liaise with contractors, support in monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
* Support staff in all aspects of onboarding
* Manage and replenish office supplies and staff PPE
* Receive, review, and validate contractor monthly invoices and supporting documentation
* Schedule meetings
* Communicate with stakeholders as required to inform of works affecting the facilities and infrastructure
* Follow up with the client on payment of contractors and be the point of contact for all contractor queries
* Prepare and maintain annual leave schedules
* All other duties as required

Qualifications

Minimum Qualification:
* Bachelor 's degree in administration or similar

Experience Required:
‎6+ years of experience in a facilities management administration /
coordination
Competencies/Skills/Job Specification:
* Excellent English written and verbal skills
* Excellent numerical skills
* Planning and auditing
* Development of presentations and reports
* Contractor management
* Knowledge and experience of QHSE practices and procedures
* Excellent computer skills, word, power point and excel
* Commercial awareness and risk management

Additional Information

With infrastructure investment accelerating worldwide, our services are in
great demand, and there 's never been a better time to be at AECOM! Join us,
and you'll get all the benefits of being a part of a global, publicly traded
firm - access to industry-leading technology and thinking and transformational
work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the
diverse needs of our employees and their families. We also provide a robust
global well-being program. We're the world's trusted global infrastructure
firm, and we're in this together - your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person's potential, and
we'll help you reach yours.
Join us and let's get started.