Job Role / Function
Administration & Support
Manage others
No
Vacancies
1
Years of Experience
0 - 4
Career Level
Entry Level
Gender
Female
Age
Min: 20 - Max: 45
Employment Type
Part time
Expiry date
04 Mar 2023
Job Description
* Office Manager who would be responsible for:
* Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
* Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
* Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals
* Arrange conferences, meetings, and travel reservations for office personnel
* Complete forms in accordance with company procedures.
* Compose, type, and distribute meeting notes, routine correspondence, and reports
* Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
* Locate and attach appropriate files to incoming correspondence requiring replies
* Mail newsletters, promotional material, and other information.
* Maintain scheduling and event calendars
* Make copies of correspondence and other printed material.
* Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
* Schedule and confirm appointments for clients, customers, or supervisors
* Set up and maintain paper and electronic filing systems for records, correspondence, and other material
* Collect and disburse funds from cash accounts, and keep records of collections and disbursements
* Conduct searches to find needed information, using such sources as the Internet
* Coordinate conferences and meetings
* Establish work procedures and schedules, and keep track of the daily work of clerical staff
* Learn to operate new office technologies as they are developed and implemented
* Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
* Order and dispense supplies
* Prepare and mail checks
* Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
* Supervise other clerical staff, and provide training and orientation to new staff
* Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
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