Sr. Executive Associate

Company Description

Company Description
Education Development Center (EDC) is a global nonprofit that advances
lasting solutions to improve education, promote health, and expand economic
opportunity, with a focus on vulnerable and under-served populations. Since
‎1958, we have been a leader in designing, implementing, and evaluating
powerful and innovative programs in more than ‎80 countries around the world.
EDC promotes equity and access to high quality education and health services
and products that contribute to thriving communities where people from diverse
backgrounds learn, live, and work together. We support an inclusive workplace
culture that embraces many perspectives and broadens our understanding of the
communities we serve, enhancing and enriching our work.
EDC is committed to equity, diversity and inclusion in the workplace.
Project Description
The goal of the Teacher Excellence Initiative (TEI) project is to improve the
quality and relevance of teacher preparation in Egyptian public universities
so that current and future primary school teachers have enhanced skills to
increase student learning and advance the Ministry of Education and Technical
Education 's (MOETE) reform. The activity will achieve this goal through the
following results:
‎1. At least ‎7,500 pre-service teachers in undergraduate programs at Faculties
of Education in five Egyptian universities have the skills and knowledge to
apply practice-based, experiential teaching methods in the classroom.
‎2. ‎5,000 in-service teachers in postgraduate programs at Faculties of
Education in ‎15 Egyptian universities apply practice-based, experiential
teaching methods in the classroom.
‎3. ‎50 Government of Egypt personnel from the MOETE, the Ministry of Higher
Education and Scientific Research (MOHESR), and the Supreme Council of
Universities demonstrate improved capacity to jointly plan, manage, and adapt
teacher education.

Job Description

Job Description
The Senior Executive Associate reports to the Chief of Party with
responsibility for supporting the CEO with the coordination of work across
technical and operation streams of the Teacher Excellence Initiative Activity.
This position will also provide administrative leadership and support services
to the senior management team. The Senior Executive Associate is responsible
to ensure not only successful coordination among staff but will also support
the CEO with coordination and engagement with key Government of Egypt
officials and Faculty of Education and university staff. This involves
management of information and coordination of logistical and administrative
matters with concerned internal staff and with external stakeholders. The post
is a key interface with a broad range of contacts including high-ranking
officials, both within and outside the organization. The post prioritizes
tasks and organizes work independently based on general direction from the
supervisor. This position reports to the Chief of Party and is a full-time
position based in Cairo, Egypt.
Essential Functions, but are not limited to:
Administrative, executive assistance and logistical support services to the
Chief of Party to facilitate smooth running of the project activities and
effective processing of information and data:
* Helps manage the immediate office coordination with respect to communications, meetings and workflow; identifies complex or sensitive subjects and contacts for special treatment, as well as priority issues that need to be brought to the supervisor 's attention. As appropriate, communicates information and guidance from the COP to staff at all levels within the organizational unit to ensure understanding of intent and deadlines;
* Establishes internal tracking systems and procedures for correspondence and documents; monitors work progress and cases of priority and concern to the supervisor;
* Arranges appointments and maintains supervisor's calendar, receiving high ranking visitors, placing and screening telephone calls and answering enquiries; organizes high-level meetings, taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of meeting minutes and follow up, including distribution of meeting reports and information;
* Organizes and facilitates the administrative work of the office, including establishment of internal procedures and tracking systems for correspondence and documents: receives screens and registers correspondence and documents;
* Collects and prepares briefing materials for supervisor concerning official trips or special meetings; undertakes travel arrangements for supervisor, including arrangement of itinerary, visas, and hotel reservations; ensures offices are informed of travel arrangements and requirements; briefs supervisor of important developments upon their return.
Professional image projected through in-person and telephone interaction.
Discretion exercised with confidential information and complex sensitive
subject matter:
* Keeps abreast of activities of importance, latest policies, procedures and organizational changes affecting the team;
* Establishes and maintains a records management system containing reference materials and confidential records, as required;
* Prepares briefing materials for supervisor concerning official trips or special meetings; drafts responses to written inquiries on a variety of routine and non-routine questions; communicates sensitive information to senior management and coordinates responses to sensitive inquiries on behalf of the supervisor.
Effective preparation and knowledgeable delivery of
correspondence/communications, documentation and reports contributing to
achievement of work objectives:
* Prepares correspondence for the supervisor 's signature and may make informal translations into another official languages, as required; drafts non-substantive correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions for supervisor's approval;
* Communicates sensitive information to senior level managers and coordinates responses to sensitive inquiries on behalf of the supervisor;
* Follows up on the preparation by staff of reports, correspondence, briefing notes and other documents for the supervisor's reference; reviews these documents for appropriate format and style, in accordance with standard practices;
* Selects and makes pertinent abstracts and searches for information, as directed.
Well managed and effective office coordination, systems and procedures that
facilitates team work and the work of the office :
* Works closely with team colleagues and provides support in achievement of work priorities and objectives;
* Establishes follow-up system of actions taken and reports to the supervisor;
* Undertakes any other duties assigned by the supervisor.

Qualifications

Qualifications
The candidate for the position of Senior Executive Associate shall have at a
minimum the following qualifications:
Education:
Bachelor 's Degree required
Skills and Experience:
* Minimum of ‎10 to ‎15 years of experience in a similar position;
* Excellent skills in MS Word and Excel;
* Excellent oral and written communication skills;
* Excellent organizational skills and attention to detail;
* Excellent interpersonal skills to work with staff at all levels in the organization;
* Experience working with USAID funded projects will be an advantage;
* Must be proactive, able to work independently and meet tight deadlines;
* Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in English and Arabic is required.

Additional Information

Job closing date: ‎26 October ‎2022
Applications submitted without a resume or CV will not be reviewed.
Due to the volume of applications submitted, only finalists will be notified.
No phone calls, please.