Procurement Officer (OSRA Project)

Project Description:
The OSRA program is five-year USAID-funded project. The goal of the OSRA
program is to improve family health outcomes by reinforcing the national
family planning and reproductive health (FP/RH) program in partnership with
the Ministry of Health and Population (MOHP). The OSRA program will achieve
this purpose through the three pivotal results: ‎1) Women 's and men's uptake
and continuation of voluntary family planning services increased; ‎2) Youth
equipped with knowledge and skills necessary to make healthy life choices; and
‎3) Gender dynamics improved for enhanced voluntary family planning and
reproductive health outcomes. The OSRA program will closely collaborate with
different local stakeholders and other Government of Egypt (GOE) entities to
attain its results.
Summary: Assigns, reviews and participates in the work of staff
responsible for volume purchasing services. Exercises considerable judgment in
making purchasing decisions in accordance with USAID and Pathfinder
International policies and regulations. Assists Pathfinder country-specific
procurement and tender committees in accordance with existing Pathfinder and
donor procurement policies
Key Job Responsibilities:
* Supplies and Equipment Tracking and Delivery: Ensures timely tracking of all supplies and equipment sent to the relevant managers. Ensures timely delivery of supplies and equipment to the specified locations and proactively liaises with relevant managers to clarify relevant specifications.
* Procurement of Goods and Services: Purchases goods and services, analyzes purchase requisitions, and creates new and updates existing bid specifications. Prepares and follows up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines. Coordinates, assigns, reviews and participates in the work of staff responsible for volume purchasing services.
* Bid Proposals: Assists in drafting and evaluating bid proposals; solicits and negotiates competitive pricing from vendors and makes recommendations for issuance of purchase orders and waivers of advertising. Reviews existing office supply contracts and coordinates the bid process in accordance with Pathfinder International procurement rules and best practices. Serves on committees to evaluate sealed proposals. Negotiates pricing.
* Vendor Database Management: Maintains a database of vendors. Investigates and resolves complex problems associated with outside vendor documentation to process purchase orders, waivers, payments.
* Reports: Prepares and submits procurement reports in agreed format and timeframe
* Project Management and Participation: Leads, manages or participates in cross-functional project teams.
Minimally Required Job-specific Competencies:
* Purchase of Commodities: Foundational knowledge of the purchase of commodities, computer hardware and software, materials equipment, services and/or supplies.
* USAID Procurement Rules and Regulations: Good knowledge of USAID procurement rules and regulations.
* Procurement Process: Advanced knowledge of the procurement process.
* PC Applications: Foundational knowledge of purchasing applications.
* Vendor Relations Management: Ability to maintain relationships with vendors.
Minimally Required Education, Training and Experience:
* Bachelor´s degree in Procurement or related field.
* Membership in Chartered Institute of Procurement & Supplies or equivalent
* Membership in country-specific Institute of Supplies Management or equivalent
* ‎3 years' work experience in purchasing, finance or facilities management.
* Prefer: Work experience with NGO under USAID grants
Effort, Reporting and Other Administrative Requirements:
The Procuement Officer is a full-time position that reports to the HR/Admin
Manager who will coordinate all aspects of his/her employment, including but
not limited to job description, duties, qualifications, working environment,
and performance.
Important Notice:
* This position is based in Egypt
* Deadline for Submitting Applications: September 15th, ‎2022
Additional Information:
* Pathfinder International is an equal opportunity employer committed to company diversity.
* This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
* Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.
Pathfinder is committed to the safeguarding and protection of the people we
serve and our staff. We have zero tolerance for any type of behavior that
inflicts harm on children, young people, adults, our staff and partners
including sexual abuse, harassment, bullying, and exploitation. We do
everything possible to ensure that we recruit only those who are suitable to
work with for us and expect that everyone we hire will abide by our
safeguarding and related policies and will report any suspected or known
violations. This job is subject to a range of vetting checks as legally
permitted in the country where they are being hired. By submitting an
application, the job applicant acknowledges they understand our intent to
verify suitability to work with us.