Subgrants Officer

Project Description:
The WESE program is five-year USAID-funded project designed to engage,
leverage, and partner with the private sector as well as public social service
initiatives to encourage women 's participation in the workforce; generate
demand for financial services; promote tailored, market-based solutions to
women's economic empowerment; and strengthen GBV prevention and response such
that women become more economically and socially resilient.
WESE activities integrate, mutually reinforcing private and public sector-
led approaches that aim to change power relationships, transform
structures, and build agency to effect results along critical change
pathways. The program interventions are designed to lead women in priority
governorates feeling safe, valued, and empowered at work; motivated and able
to embrace financial autonomy; and respected and free from violence in their
homes, communities, and workplaces.
The program works closely with market-based partners to develop, lead,
scale, sustain, and champion innovative solutions, recognizing the economic
AND social benefits of gender-inclusive, empowering policies and practices.
Job Summary:
The Subgrants Officer is responsible for effective and efficient management of
grants administration and to ensure that the grant management and
administration function is always in compliance with Pathfinder and USAID
policies and procedures.
Primary Responsibilities and Duties:
* Provide day to day administration of sub-grants and subrecipients, including tracking budgets, payments, compliance, modifications and reporting;
* Support Finance & Subgrants Manager with capacity building and training of local partners, including development of policies recommended during initial start-up phase;
* Prepare requests for application (RFAs), memorandums of understanding (MOUs), and grant agreements and modifications;
* Coordinate the pre-award assessments and award negotiation;
* Ensure required vetting has been completed prior to engagement;
* Ensure technical, financial, and administrative compliance with Pathfinder and USAID sub-grant management and reporting procedures;
* Review technical and financial reports, and ensure timely processing of subgrantee payments including follow-up as needed;
* Perform periodic desk and site visits review to subgrantees and subrecipients;
* Monitor the status of subgrants activities in comparison with the overall budget and propose ideas where necessary for potential modifications, extensions or any appropriate actions accordingly;
* Liaise with technical staff to ensure programmatic monitoring and achievements;
* Provide guidance and interpretation to program staff as well as WESE partners / grantees on grants policies, procedures and USG regulations;
* Ensure that subgrantee communication and support is well-coordinated;
* Ensure that grant master files are always up-to-date and ready for audit;
* Other duties as assigned.
Required Qualifications:
* Bachelor 's degree in Business Administration. OR any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
Knowledge, Skills, and Abilities:
* A minimum of ‎7 years of experience working in finance/grants management in the development sector, with proven experience of grants management under USAID or USG funded programs;
* Demonstrated experience and skill with budget preparation and analyses, financial reporting, and proven ability to translate technical financial data into informative reports;
* Extensive knowledge of USAID rules and regulations including CFR ‎200, Standard Provisions and ADS concerning financial management and reporting, subcontracting, and procurement;
* Professional verbal and written abilities in both English and Arabic;
* Ability to multitask in a high-paced environment;
* Strong ethics and reliability;
* Excellent interpersonal and written communication skills, problem-solving ability; and,
* Proficiency with MS Office Suite, with excellent MS Word and Excel skills.
Effort, Reporting and Other Administrative Requirements:
The Subgrants Officer is a full-time position that reports to the Finance &
Subgrants Manager who will coordinate all aspects of his/her employment,
including but not limited to job description, duties, qualifications, working
environment, and performance.
Working Environment:
This position will interact with the finance team, program team, grantees and
subrecipients. May travel to various locations within Egypt, specifically WESE
defined governorates.
Additional Information:
* Pathfinder International is an equal opportunity employer committed to company diversity.
* This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
* Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.
Pathfinder is committed to the safeguarding and protection of the people we
serve and our staff. We have zero tolerance for any type of behavior that
inflicts harm on children, young people, adults, our staff and partners
including sexual abuse, harassment, bullying, and exploitation. We do
everything possible to ensure that we recruit only those who are suitable to
work with for us and expect that everyone we hire will abide by our
safeguarding and related policies and will report any suspected or known
violations. This job is subject to a range of vetting checks as legally
permitted in the country where they are being hired. By submitting an
application, the job applicant acknowledges they understand our intent to
verify suitability to work with us.