Grade : G5
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : Two years
Job Posting : Sep 13, 2023, 1:02:27 AM
Closing Date : Sep 27, 2023, 4:59:00 PM
Primary Location : Egypt-Cairo
Organization : EM/SID Science, Information and Dissemination
Schedule : Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.
The programme envisions a region where all health-related policies, decisions
on healthcare development and implementation, and innovations are informed by
best available evidence from verifiable knowledge, research and reliable
information. The programme's mission is to strengthen the capacity of Member
States to improve availability, quality and use of evidence from reliable
information, research and other sources of knowledge, and to enhance effective
innovations toward Universal Health Coverage and health related Sustainable
Development Goals.
1. Arrange appointments and maintain the Director's calendar of meetings.
Receive visitors and respond to telephone enquiries with tact and discretion,
assessing their urgency, obtaining/providing information and/or referring them
to appropriate staff for reply.2. Draft routine correspondence, type documents
and reports, some of which are highly confidential, prepare tables, graphs and
PowerPoint presentations, arrange for departmental meetings, take minutes and
provide informal translation, when required.3. Organize travels of the
Director; this includes raising travel requests in the Global Management
System (GSM), requesting itineraries, obtaining visas, arranging hotel
bookings, requesting security clearance, etc., and following up/keeping
records on the submission of the Director's duty travel reports.4. Maintain
and update the Director's filing system, list of contacts, technical records
and reference material (paper based & electronic), make searches for
information and provide background, as required. 5. Administer the attendance
system and GSM absence dashboard for the department including:- verifying
leaves claimed in GSM against the records of the Time and Attendance system,
alert staff in case of any discrepancy and inform supervisors of excess
leaves/absence;- submitting leave requests on behalf of absent staff members,
and following up with staff to ensure confirmation of leaves in GSM;-
responding to staff queries related to leave system and coordinating with
Global Service Centre (GSC) and Human Resources (HR) to solve any related
issues.6. Compile divisional briefing material requested for World Health
Assembly (WHA), Executive Board (EB), and Regional Director's annual report,
etc., compile materials for use in briefings, meetings or discussions by the
Director.7. Provide accurate information to the office of the Director
Programme Management (DPM) for the bi-monthly list of arrivals and departures
based on information compiled from department units.8. Act as focal point for
all departmental publications, ensure correct submissions to the Publications
Committee and follow up closely with concerned units for timely production and
distribution of publications. 9. Process departmental telecommunication
expenses.10. Replace other administrative staff in the department, and perform
other relevant duties within their scope of responsibility as required.
Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset
Essential : At least five years progressive secretarial/administrative
experience.
Desirable : Related experience in UN or international organizations
- Good drafting skills.- Ability to maintain good working relationships with
clients and stakeholders.- Very good time management and stress management
skills.- Thorough knowledge of WHO rules, manuals, procedures, practice and
WHO Style Guide, as applicable to the administrative level an asset.
Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Other Considerations (e.g. Physical Workplace Condition, if other than
normal office environment; IT Skills; etc.)
* Very good knowledge of Microsoft Office applications.
* Demonstrated ability to operate Enterprise Resource Planning (ERP)/Oracle systems an asset.
Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.
WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP 306,297 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and 30 days of annual
leave.
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