Executive Assistant

؜ - ؜Cairo ؜ -

Job details

Details
Required Experience ‎3
Department Business Operations & Support Services
Career Level
Position Location Cairo / Alexandria
Skills
Communication
Requirements and responsibilities
Job Summary:
The Executive Assistant provides comprehensive administrative support to high-
level executives, enabling them to focus on strategic activities and manage
their responsibilities effectively. This role involves managing calendars,
coordinating meetings, handling communication, preparing reports, and
assisting with various tasks to ensure the smooth operation of the executive's
office.
Responsibilities:
Calendar Management:
* Coordinate and manage the executive's schedule, including meetings, appointments, and events.
* Prioritize tasks and appointments based on importance and urgency.
* Anticipate potential scheduling conflicts and proactively resolve them.
Communication:
* Screen and manage incoming emails, calls, and messages, directing them to the appropriate channels or responding on behalf of the executive.
* Draft and edit correspondence, reports, and presentations as needed.
* Maintain open lines of communication with internal and external stakeholders.
Meeting Coordination:
* Schedule and coordinate meetings, both internal and external, ensuring availability of participants and required resources.
* Prepare meeting agendas, distribute materials, and take accurate meeting minutes when necessary.
Travel Arrangements:
* Plan and organize travel arrangements for the executive, including flights, accommodations, transportation, and itineraries.
* Provide the executive with necessary travel documents and information.
Document Management:
* Organize and maintain digital and physical documents, ensuring easy retrieval and confidentiality.
* Assist in preparing reports, presentations, and other documentation as required.
Task Prioritization:
* Assist the executive in identifying and prioritizing tasks, projects, and deadlines.
* Follow up on pending tasks and initiatives to ensure timely completion.
Relationship Management:
* Build and maintain professional relationships with stakeholders, clients, partners, and colleagues.
* Act as a liaison between the executive and various parties, ensuring effective communication.
Confidentiality:
* Handle sensitive information and matters with the highest degree of discretion and confidentiality.
Problem Solving:
* Identify potential challenges and proactively address them.
* Make informed decisions in the absence of the executive, aligning with their preferences and objectives.
Special Projects:
* Collaborate with the executive on special projects, conducting research, analyzing data, and providing insights.
* Assist in project coordination and tracking progress.
Continuous Improvement:
* Identify opportunities to streamline processes and enhance efficiency within the executive's office.
* Propose and implement innovative solutions to improve workflow.

Requirements:

* Proven experience as an executive assistant or in a similar administrative role.
* Strong organizational skills and the ability to multitask effectively.
* Excellent written and verbal communication skills.
* Proficiency in using office software, such as Microsoft Office Suite or equivalent tools.
* Exceptional attention to detail and accuracy.
* Discretion and professionalism in handling confidential information.
* Strong interpersonal skills and the ability to work collaboratively in a fast-paced environment.
* Adaptability to changing priorities and a proactive approach to problem-solving.
* Bachelor's degree or equivalent experience preferred.

Job Summary

  • Advertiser: FlairsTech
  • Announcement date: 24/08/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Cairo
  • Salary: -
  • Phone number: -

More jobs like this

Cairo
05/07/2022

_At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day. And we need people like you to make it happen._ ## **Job Summary** We are loo…

Cairo
08/11/2022

We deliver high quality solutions to our customers and we are leaders in the logistics industry. Join us and become a part of our great team. ## **Your Role** Responsible for providing support in the various administrative tasks, related to General Administration, Legal, Compliance, Travel, System…

Cairo
10/05/2023

## The role of an Executive Assistant at Canonical We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business o…

Cairo
04/08/2022

We are looking for an Executive Assistant to support 4 global VPs. We are looking for someone who can contribute to the efficiency of our business by providing personalized and timely support to 4 of our global VPs located in Europe and Middle-East. The responsibilities include managing calendars, …

Cairo
12/09/2022

## **Become part of the #GENERATIONTK** thyssenkrupp is an international group of companies comprising largely independent industrial and technology businesses and employing more than 100,000 people. Across 56 countries it generated sales of €34 billion in fiscal 2020/2021. Backed by extensive tec…

Cairo
21/10/2022

Looking to be part of an innovative and dynamic team? Why not join the Europe, Middle East & Africa Service Provider (EMEA SP) team at Cisco? ** What You'll Do** We are looking for Executive Assistant to join Service Provider (SP) team in Middle East. The role will provide primary support for ME…

Cairo
13/01/2023

#### **Job Description** * Provides executive secretarial and administrative support to the CEO & CSO, including typing, preparing, and compiling reports. * Prepares drafts and final copies of correspondence, minutes, reports, presentations, and similar materials. * Sets appointments, as well…

Cairo
23/02/2023

Qualifications: * Bachelor's degree in business administration or related field * Proven experience as an executive assistant or in a similar administrative role * Excellent written, verbal, and interpersonal skills * Strong time-management skills and an ability to organize and coordin…

Cairo
13/09/2023

**About this opportunity** The Assistant provides a high degree of administrative support and service to managers, unit leadership teams and where applicable to unit members. Assistants may in some cases take decisions on behalf of their manager and represent the unit if delegated. Further, contrib…

Cairo
04/08/2023

Company Description PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system. We believe that quali…

اللغة: العربيّة