People & Office Admin (Fixed Term Contract)

Want to create a working environment that inspires? As People & Office Admin,
you'll have the freedom to set the mood.

Competitive Salary & excellent benefits package
This position works with senior staff and DvM Egypt office. Typically provide
efficient Admin Management & Business Support to Developing Markets Northern
Africa. In addition to providing Executive and Administrative Support to
Developing Markets General Manager.

Key Accountabilities / Responsibilities
Office & Admin Activities:
* Supervising day-to-day operations of the Office.
* Manage service delivery for all office related requirements
* Assign and manage office administrative budget and forecasts
* Manage office catering (pantry & in-house function) arrangements
* Manage office expenses and procurement requests
* Manage the office travel arrangements (for NA DvM Staff); locally and overseas.
* Ensure office is stocked with necessary supplies and all equipment are working and properly maintained.
* Handle all admin communications related to the office
* Manage special projects and track progress towards company goals (Office Move Project).
* Plan, schedule, and promote office events
* Manage Office lease agreement and all building maintenance activities
* Ensure a safe working environment and monitor employee discipline in accordance with safety requirements
GM Executive Assistance:
* Manage, coordinate and maintain calendar including appointments, meetings and travel to ensure efficient time utilization
* Support with all Travel, visa, hotel accommodation and logistic arrangements
* Handle e-expenses system.
* Facilitate business review meetings and events, both in Egypt and UAE.
* Secretarial support for meetings as and when required, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders.
* Support with any ad hoc request.
Local HR Activities
* Liaison between the global HR and the local office
* Manage Local Onboarding process, including; ensure laptop is ready on time, prepare employment contracts, maintain staff official documents, enrol staff in medical insurance, calculate leave days and add balance to Kiss flow, liaise with Egypt office to add staff to social insurance and life insurance.
* Facilitate induction training
* Manage Local Off Boarding Process, including; facilitate and ensure the return of company assists, facilitate handover, facilitate signing off all exit documents, remove staff from medical insurance and kissflow, liaise with Egypt office to remove staff from social insurance and life insurance
* Liaise with function heads to gather and update job descriptions
Competencies & Qualifications Required
* Educated to a minimum bachelor's degree level in Business Administration/Management
* ‎2-‎5 years of experience in an FMCG company (preferred)
You 'll love it because…
…you'll get to make an impact like never before. You'll be responsible for
your own projects - we can't wait to listen to your ideas. The products you
help us get out there will make people's lives better. Our iconic brands will
provide an incredible platform for you. And our dynamic, ownership-driven
culture will help bring the very best out of you, every day.

Equality

At Reckitt, we recognise that in real life, great people don 't always 'tick
all the boxes'. That's why we hire for potential as well as experience. Even
if you don't meet every point on the job description, if this role and our
company feels like a good fit for you, we still want to hear from you. Come
and join a team whose purpose is to protect, heal and nurture in the
relentless pursuit of a cleaner and healthier world.
All qualified applicants to Reckitt will receive consideration for employment
without regard to age, disability or medical condition; colour, ethnicity,
race, citizenship, and national origin; religion, faith; pregnancy, family
status and caring responsibilities; sexual orientation; sex, gender identity,
gender expression, and transgender identity; protected veteran status; size or
any other basis protected by appropriate law.