Job Description:
* Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
* Provides information by answering questions and requests.
* Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
* Schedule in-house and external meetings
* Manage and order office supplies
* Organize company documents into updated filing systems
* Address employees' and clients' queries (via email, phone or in-person)
* Prepare presentations, spreadsheets and reports
* Manage overall office operations by ensuring that the office is well-maintained, organized, and secure.
* Answers and direct telephone calls, monitors and direct incoming mail; prepare outgoing mail for pickup.
* Handles incoming and outgoing shipping and receiving activities, including FedEx and UPS shipments.
* Greets visitors to the office and direct visitors to the correct location
* Directly supervise janitors
* Coordinates the use and organization of office space.
Job Requirements:
* Bachelor Degree holder.
* 3+ years working experience as office assistant, office administrator, or handling administrative responsibilities in a related field.
* Excellent written and verbal communication skills.
* Excellent time management skills; ability to prioritize
* Willingness to learn and grow with the company and motivated to take on additional projects and solve problems.
* Self-directed and able to work with minor supervision.
* Highly organized multi-tasker who works well in a fast-paced environment.
* Excellent computer skills.
* Excellent command of written and spoken English.
* Basic Proficiency of written and spoken German Language.
Job Category
Administration
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