Document Controller

+ Maintaining filing of documents all other personal documents for updating
and safekeeping.

+ Handling office tasks, such as filing, generating reports and setting up
for meetings.Incoming documents from the client or others also have to be
registered and filed.

+ Coordinate with the discipline, engineers for whatever documents, drawings
or manuals essential in the project.

+ Organizing and preserving paper and computer files.

+ Prepare correspondence and Minutes of Meetings for the Client & Contractor.

+ Preparing the necessary document needed for the daily operations.

+ Handling individual Correspondence, responsible for all incoming and
outgoing documents.

+ Handling all typing works, including faxes, letters contracts.

+ Handling office tasks, such as filing, generating reports and setting up
for meetings.

+ Prepare and modify documents including correspondence, reports, drafts,
memos and emails

+ Assist in resolving any administrative problems

+ Screening phone calls and routing callers to the appropriate party.

+ Maintain polite and professional communication via phone, e-mail, and mail.

+ Using computers to generate reports, create presentations, and conduct
research.

+ Greet and assist visitors.

+ Anticipate the needs of others in order to ensure their seamless and
positive experience.

+ Liaise effectively with the Project Manager, Engineers, Site Staff and
external contacts on behalf of the project office.

+ Coordinate and organize meetings/seminars within the project office and
with external clients and assist with the preparation of presentations,
agendas and minutes.

+ Provide efficient word processing, clerical, photocopying, filing and
minute taking duties in respect of the project.

+ Screen incoming mails and telephone calls, action responses and redirect
correspondence where necessary.

Minimum Requirements

+ Works under general supervision.

+ Participates with other team members to achieve common goals.

+ Troubleshoots problems of low complexity and recommends appropriate action.

+ Effectively contributes to team goals.

+ Project size is of low complexity

+ Provides document management and project controls support which includes
the receipt, inventory, audit, tracking, storage, retrieval and distribution
of both classified and unclassified electronic, paper and other media project
data and documents according to company policy, and proper procedures for the
projects.

+ Manages the set up and maintenance of document control / records management
for multiple projects and Project Managers.

+ Ensures that all local practices and activities comply with company
policies and procedures.

Preferred Qualifications

+ Diploma holder in any field of study.

+ Any relevant certifications and training certificates would be a plus

What We Offer

We will give you the flexibility you need to do your best work with hybrid
work options. Whether you’re working from an AECOM office, remote location or
at a client site, you will be working in a dynamic environment where your
integrity, entrepreneurial spirit and pioneering mindset are championed. You
will help us foster a culture of equity, diversity and inclusion – a safe and
respectful workplace, where we invite everyone to bring their whole selves to
work using their unique talents, backgrounds and expertise to create
transformational outcomes for our clients. We will encourage you to grow and
develop your career with us through our technical and professional development
programs and diverse career opportunities. We believe in leadership at all
levels. No matter where you sit in the organization you can make a lasting
impact on the projects you work on, the teams and committees you join and our
business. We offer competitive pay and benefits, well-being programs to
support you and your family, and the development resources you need to advance
your career. When you join us, you will connect and collaborate with a global
network of experts – planners, designers, engineers, scientists, consultants,
program and construction managers – leading the change toward a more
sustainable and equitable future. Join us and let’s get started. As an Equal
Opportunity Employer, we believe in each person’s potential, and we’ll help
you reach yours.