Job Description
The Curriculum and Methods of Instruction (C&I;) Department at the College of
Education seek a skilled, pro-active and detail-oriented administrator. The
successful candidate will be responsible for ensuring that the operations of
the Department run smoothly, efficiently, and are coordinated with other
departments and offices to achieve the College goals. The duties include:
Assisting faculty within the Department Coordinating with departments and
offices within the College Coordinating with departments and offices outside
of the College including entities external to the University Coordinating and
assisting with Department events, e.g. preparing attendance sheets, sign-up
forms, satisfaction surveys, preparing the publicity flyers/materials and
preparing the technical aspects required for online/hybrid events. Ordering
refreshments for events and coordinating with UOD for publicity etc. Take lead
in admin-related paper work asked for by senior and upper management (excel
sheets, spreadsheets, list of publications of faculty, KPIs, etc). Following
office workflow procedures to ensure maximum efficiency. Maintaining files and
records with effective filing systems Supporting other teams with various
administrative tasks Work proactively on publicity/marketing of programmes.
Managing the ordering of printing and gifts Assisting with recruitment of
faculty and students Setting up appointments for meetings with
local/international partners/colleagues Assisting Academic Advisors in the
Consulting Unit during the registration period Communicate with the Admission
and Registration Department. Responding to Student inquiries. Organizing and
following up the matters with regards to the Dean’s office Organizing
appointments Assisting the Chair of Department in all administrative duties
Collecting data from faculty each month in relation to the business plan
Preparing correspondence, reports or other documents from rough drafts
Preparing agendas and organizing meetings Attending meetings and taking
minutes Collating information from faculty e.g. minutes of meetings, and
ensuring that all materials are stored in a safe and easily accessible way
Upholding and carrying out University/College policies and procedures Any
other task assigned by the Chair of Department.
Minimum Qualifacation
Bachelors degree Proficiency in spoken and written English and Arabic
Preferred Qualifacation
Bachelors degree
Excpected Skills
2 years
Close Date
31/10/2023
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