Organisation
Position
Logistics Coordinator (Admin)
Vacancy ref
‎81911
Based in
Sharjah
Business area
Subsea & Conventional
Contract type
Staff
Closing date
‎23/‎08/‎2023

Vacancy information
At Subsea ‎7, we take pride in being recognized globally as a leader across the
Energy Industry. For ‎5 decades our people have delivered over ‎1,000 projects
in all water depths across our energy hubs and we continue to do so, adapting
and evolving in an ever-changing world. Our success and sustainability are
only made possible by continuing to develop our assets and technology through
innovation and collaboration, and importantly through the development and
diversity of our people who every day 'Make Incredible things Happen' At
Subsea ‎7.

Based in UAE, the Logistics Coordinator has the responsibility to create
Service Request Ticket (SRT) based on existing Frame Agreements / Purchase
Orders, update and maintain all records in a defined format to facilitate the
movement of personnel, marine fleet, equipment, and materials in support of
project SOW as requested by the Project.
He/she is responsible for the implementation of Subsea ‎7 processes related to
logistics SRT/call off while being knowledgeable and accountable for the
specifics of the SRT process in the Middle East.
The SRT Coordinator reports to the Logistics Lead - OOK. The function is
embedded in the UAE Middle East.
The SRT Coordinator is expected to contribute to creating a positive HSEQ
culture within Subsea ‎7 and ensure familiarity with and adherence to local
HSEQ codes and practices.

__KEY RESPONSIBILITIES
* Create, update, and follow all Service Request Ticket (SRT) to ensure that necessary Service Orders are raised for the various transportation, Agency and other 3rd party services and approved.
* Prepare and Provide approved SRT to Respective Logistics Service Agencies
* Check and Control SRT to avoid any double issuance to Logistics Agencies.
* Maintain, update SRT database of SRT Master File on project basis.
* Review Agent invoices relating to all logistics services and ensure correctness in line with SRT and purchase order / frame agreements and create service entry sheet (SES) in SAP for approval of budget holder.
* Control Invoice Approval for Logistics Agencies, update SRT register with corresponding invoices to avoid duplication of invoicing.
* Keep track of invoices / payment progress of Logistics Agencies.
* Liaise with associated Middle East shipping / forwarding Agent activities including Airfreight / Sea freight / Land Trucking / Break-bulk shipment.

PROFESSIONAL QUALIFICATIONS & EXPERIENCE
* Graduate / Diploma holder or equivalent.
* Minimum ‎3 years of similar operational logistics work experience.
* Proficient with computer operations with Intermediate knowledge SAP Microsoft products.
* Ability to perform well under pressure with tight deadline.
* Ability to react to and support operations with ‎24/‎7 support activity.
* Excellent interpersonal and communication skills and able to relate with cross cultural management environment.
* Flexible with regards to ad hoc travel.
* Able to work independently in remote locations.

PERSONAL SKILLS
* Strong analytical skills.
* Creative problem solving - able to suggest and develop new methods and ways of working
* Sound communication skills - able to communicate ideas and results to various stakeholders both in written reports and in meetings, presentations etc.
* The ability to work in a team as well as individually with a minimum of supervision
* The ability to organize and prioritize own work and as such have responsibility for discrete work packages ongoing simultaneously
* Understanding of clients' needs and ability to suggest and apply "fit for purpose" solutions

OUR OFFER
We are an Equal Opportunity Employer. We are committed in creating a diverse
workforce and look to offer an exciting and excellent international career
opportunities as you develop your skills and aspirations.
Along with a range of employment benefits, career development opportunities
(mentoring and development programmes) and a flexible working environment, our
employees can also further enhance their work-life balance through our Remote
Working Policy and wellbeing through a Medical Private Plan and a Wellbeing
support initiatives.

Join Us
All applicants that meet the job criteria will be contacted in the two weeks
following the application submission date by our AMEC recruitment team.
Remaining applications will be integrated in our database and considered in
future job opportunities.

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