Document Control Manager

Job Description:
Parsons is looking for an amazingly talented Document Control Manager to
join our team! In this role you will get to supervise employees responsible
for the flow and storage of all project documentation (correspondence,
contracts, construction documents, engineering, schedules, etc.) between
project operations, engineering disciplines, construction team, and other
related support groups. Incumbent is typically responsible for a large
project. Plans, organizes, and implements systems for efficient document
processing of all communications, supplier documents, design documents,
construction documents or other internal or external documents. Has the
knowledge of both the work processes of document control and also the use of
electronic systems used to manage documentation.
What You'll Be Doing:
* Select personnel for project assignments to fulfill client and project requirements. Establishes clear/concise work standards and goals. Provides training and development, reviews work produced, completes performance evaluations, conducts employee counseling, and takes corrective action as necessary. May administer the merit budget for those assigned.
* Develop estimates and budgets of manpower requirements to meet project requirements. Plans for reassignment, growth, and reduction of work group as project requirements change.
* Implement document/data management solutions with a primary focus on document control and records management. Administer data/document management applications.
* Processe one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
* Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
* Keep abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to customers' needs.
* Provide assistance to users in capturing and locating electronic information.
* Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
* Verifie retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
* Assist junior document control staff to ensure effective implementation of project-specific procedures. Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
* Perform other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
* High school diploma (or equivalent) and typically ‎12+ years of relevant work experience, including ‎8+ years of prior document control experience in a lead capacity.
* What Desired Skills You'll Bring:
* Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel and Access Database. Assignments will require a working knowledge of electronic document management systems. Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.