Admin Assistant

Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United Arab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than ‎35,000 employees across more than ‎20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over ‎200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organization to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day
JOB PURPOSE:
The Admin Assistant provides support to the Admin Team in providing management
reports, Sales figures, Managing information relating to the staff in the
store.

KEY ACCOUNTABILITIES
‎1. MIS (Store/RO) - Ensure that accurate information is provided to the
Senior Admin Assistant to ensure they can meet reporting deadlines.
‎2. Maintain data in the system to facilitate easy access to information when
it is required.
‎3. Maintain and update information relating to staff in the store.
‎4. Liaise with the Regional Operations and HR Office.

Stock Control and Operations
‎1. Support the Admin Department Manager / Team in conducting routine stock
accuracy checks.
‎2. All bills from suppliers/contractors must be verified, approved by Store
Manager and processed with Regional Office Accounts Team. Follow-up must be
maintained to track pending invoices and flag pending payments. Maintain a
liaison with suppliers to clear any outstanding payments
‎3. Cash Office responsibilities including the following:
‎4. Daily reconciliation of store takings & reports
‎5. Banking/Foreign Exchange
‎6. Store Petty Cash
‎7. Tallying of safe fund daily
‎8. Credit Card Reconciliation
‎9. Enusre accurate reports are provided to Admin Management to enable
commercial decisions.
‎10. Help liaise and arrange the induction training for new staff on
procedures -to plan & schedule induction training for newly recruited staff on
the Admin procedures in the store.
‎11. Ensuring that the accuracy of stock received from the warehouse is
accounted in the system
‎12. Ensuring Periodic stock accuracy checks with commercial teams co
coordination.
‎13. Daily stock related adjustments and booking the new stock receipts, store
to store transfers and RTW's (Return To Warehouse) in the system.
‎14. Ordering of Stationary for the Store / Admin Team

Minimum Qualifications and Knowledge: High School Degree
Minimum Experience: ‎1-‎3 years of retail sales experience.
Job-Specific Skills: Advance MS Office. SAP experience would be
beneficial,Analytical, Time Management, Communication, Leadership, Teamwork
About Al-Futtaim Retail
Al-Futtaim Retail has established itself as one of the leaders in Retail
across the Middle East, Africa & Asia over the past ‎30 years. We have
developed partnerships with some of the biggest and most respected Brands in
the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex
Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of
the largest Global partners of Marks and Spencer's in both regions with over
‎75 stores offering both fashion & food options.

Most recently we have been responsible for bringing brands to the Middle East
for the first time with the exciting launches of Watsons and B&Q and we aim to
continue to be agile and adaptive to our markets with new launches and further
development. For this to be possible we aim to recruit the best talent from
all backgrounds who will continue to challenge and develop our diverse
workforce which includes over ‎100 nationalities across ‎12 countries. Join us
today and make a difference…