SRR - Administrative Officer, Economic Diplomacy Team (AO)

Job Description (Roles and Responsibilities)
The British Embassy Riyadh has a vacancy for an Administrative Officer under
the Economic Diplomacy Team for a fixed-term contract until ‎31 March ‎2023.
There is a possibility of extension of the contract depending on performance
and operational requirements.
The jobholder will support the British Embassy's Economic Diplomacy Team to
advance the UK-KSA economic partnership under Vision ‎2030. You will provide
administrative support to the team, supporting operational logistics, leading
on administrative tasks, contributing to visit programmes for senior UK
officials, and work closely and assist B3 Economic Liaison Officer in
communications with Saudi Arabia's Ministries.
The jobholder will have opportunities to gain experience on some of the
Foreign, Commonwealth and Development Office's (FCDO) most high profile
priorities, and will provide a secretariat function, including cross-team
support, policy/ governmental engagement and supporting high-level visits.
The Embassy in Riyadh is a large diverse team, delivering key priorities
against a wide range of UK Government objectives. The environment is
challenging and the issues can be complex and fast moving. The jobholder will
need to be able to make effective decisions, work well in a team, and have
great organisational skills and the resilience to deliver in a dynamic
environment to be successful in the role. The jobholder will also work closely
with the Economic Liaison Officer (grade EO) in order to coordinate their
support of the team.

Duties and responsibilities:
* Team support
* Lead on administrative tasks in the Embassy's Economic Diplomacy Team.
* Organising travel and accommodation for the Economic Diplomacy Team.
* Provide organisation and management of Economic Diplomacy Team's office, such as diary coordination, arranging meetings and other logistical support.
* Draft diplomatic notes, as well as provide interpretation support in meetings and translation of documents from Arabic to English.
* Political
* Liaise and develop productive relationships with the Ministry of Foreign Affairs and other Saudi stakeholders in order to secure meetings relating to policy work and high-level visits.
* Develop background understanding of the Economic Team's policy focuses, and identify how they interact with UK and Saudi Vision ‎2030 objectives.
* Provide administrative support to assist with contacting Saudi Ministries and Government Organisations.
* Visits and events
* Assist in organising visit programmes for the visiting UK Ministers, Special Representatives, and senior officials, coordinating logistics across the Embassy.
* Support organisation of the Economic Diplomacy Teams events.
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy's emergency planning and any other response to a crisis
affecting UK citizens.

Key behaviours required:
* Making Effective Decisions - Using evidence and knowledge to support accurate, expert decisions and advice. Carefully considering alternative options, implications and risks of decisions.
* Working Together - Forming effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds; sharing information, resources, and support.
* Managing a Quality Service - Delivering service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
Essential qualifications, skills and experience
* Excellent communication skills in English and Arabic, both written and spoken. Ability to express ideas and messages clearly and concisely.
* Ability to prioritise own workload and meet deadlines, without compromising the quality of the work.
* Ability to work autonomously and carry out routine work with minimal supervision in a fast-paced and changing environment.
* Collaborative approach to colleague and stakeholder partnerships. Ability to maintain a range of contacts to build effective working relationships.
* Resourcefulness in solving problems and demonstrates good judgement.
* Team player who is capable of working on their own initiative.
* Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams). Competence in email and calendar management.
Desirable qualifications, skills and experience
* Experience in liaising with Saudi Arabia's Ministry of Foreign Affairs.
* Experience of working in the UK/ KSA public sector and/ or UK/ KSA government.
Required behaviours
Making Effective Decisions, Managing a Quality Service, Delivering at Pace,
Working Together
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎30 June ‎2022
Grade
Administrative Officer (AO)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎7 months
Region
Middle East & North Africa
Country/Territory
Saudi Arabia
Location (City)
Riyadh
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
SAR
Salary
‎7,618.‎83
Start Date Start Date - day Start Date - month Start Date - year
‎28 August ‎2022
Other benefits and conditions of employment
Eligibility:
The position is available to Saudi Nationals and to current holders of valid
Saudi residence permits or transferable iqamas. The successful candidate will
be required to transfer their sponsorship to the British Embassy.

Working hours and remuneration:
The Embassy aims to offer an attractive working environment and remuneration
package for this role.
Salary details:
* Base Salary including Eid bonus - SAR ‎5,775.‎06
* Housing Allowance - SAR ‎1,443.‎77 (subject to eligibility)
* Travel Allowance - SAR ‎400 (subject to eligibility)
* Total - SAR ‎7,618.‎83
* Allowances are not payable to staff who receive official provision for such expenditure in some other form.
No accommodation and relocation expenses are payable in connection with this
position.

This position is full-time, based on ‎35 hours per week. Normal working hours
for the Embassy are from ‎08:00 to ‎15:00 from Sunday to Thursday, with core
working hours from ‎10:00-‎15:00. Core working hours is the period of the day
that employees are required to be at work. The working day outside of the core
hours is a flexible period, which allows employees to choose when they work,
subject to operational needs.
The jobholder will be required to be flexible in their approach to hours
worked as these will be dictated by operational needs and may involve working
out of hours, especially during visits and events. Flexible working
arrangements will be considered based on operational requirements and upon
agreement with the Line Manager and in line with the Embassy's policies.
The successful candidate will be subject to a ‎90-day probationary period.
Additional information
How to apply:
Interested candidates must attach ‎1) an updated Curriculum Vitae (CV) and ‎2) a
covering letter stating how you meet the requirements of the role.
Your application must also include examples of when you have demonstrated the
required behaviours in the Behaviours Questions section of the online
application form.
Applications that do not include these information will not be considered.
The closing date for applications is at ‎23:55 KSA local time on ‎30 June
‎2022.
Applications received after the stated deadline will not be considered.
Due to the large number of applications we receive, only those shortlisted for
the next step in the recruitment process will be contacted.#
The start date mentioned in the advert is an assumed start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances, medical clearance and reference checks.

The British Embassy Riyadh is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference. Staff recruited
locally by the British Embassy is subject to Terms and Conditions of Service
according to local Saudi Arabia employment law.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.