Document Controller

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by
combining world class services, advisory and technology to our clients. We are
committed to hiring the best, most talented people in our industry; and we
support them through professional growth, flexibility, and personalized
benefits to manage life in and outside of work. Whether you’ve got deep
experience in commercial real estate, skilled trades, and technology, or
you’re looking to apply your relevant experience to a new industry, we empower
you to shape a brighter way forward so you can thrive professionally and
personally.

About JLL
We’re JLL—a leading professional services and investment management firm
specializing in real estate. We have operations in over ‎80 countries and a
workforce of over ‎92,000 individuals around the world who help real estate
owners, occupiers and investors achieve their business ambitions. As a global
Fortune ‎500 company, we also have an inherent responsibility to drive
sustainability and corporate social responsibility. That’s why we’re committed
to our purpose to shape the future of real estate for a better world. We’re
using the most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our people and
our communities.
Our core values of teamwork, ethics and excellence are also fundamental to
everything we do and we’re honored to be recognized with awards for our
success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued
and empowered to achieve our full potential is important to who we are today
and where we’re headed in the future. And we know that unique backgrounds,
experiences and perspectives help us think bigger, spark innovation and
succeed together.
If this job description resonates with you, we encourage you to apply even if
you don’t meet all of the requirements below. We’re interested in getting to
know you and what you bring to the table!

Job Summary: We are looking for a Document Controller for a major program
in Riyadh, Saudi Arabia. The Document Controller will be directly reporting to
the Project Director and will serve as a primary point of operational and
administrative contact for internal and external constituencies. As a Document
Controller with a focus on client satisfaction, your primary responsibility
will be to ensure the efficient and organized management of project
documentation, while maintaining a high level of service to our clients. You
will be responsible for overseeing the lifecycle of documents, managing
document repositories, and ensuring compliance with internal procedures and
client requirements. This role requires excellent organizational and
communication skills, attention to detail, and a client-centric mindset.

Key Responsibilities:
Document Management:
Develop and implement an efficient document control system to track, update,
and maintain project documentation throughout its lifecycle.
Organize, classify, and maintain a master register of documents, ensuring
accuracy and completeness.
Coordinate document reviews, approvals, and distribution to clients and
contractors.
Monitor documentation compliance with internal procedures, contractual
requirements, and specific client instructions.
Identify and resolve any discrepancies or inconsistencies in documentation.
Perform document control services on projects in accordance with document
management systems, controls, processes, and procedures, and any project-
specific regulatory requirements.

Document Control Systems:
Utilize document control software systems like ACONEX to manage, track, and
archive project documentation.
Regularly review and improve document control procedures and systems to
enhance efficiency and accuracy.
Provide training and support to project team members on document control
processes and systems.

Client and Contractor Communication and Support:
Act as the main point of contact for clients regarding document management and
control.
Ensure timely and accurate communication with clients, addressing inquiries,
concerns, and document-related requests.
Collaborate with project managers and other team members to meet client
expectations and deliver quality service.
Ensure the implementation of the correct EDMS procedures to all Contractors
and Clients
Demonstrated ability to interact effectively with Clients and Contractors.

Quality Assurance:
Implement quality control measures to ensure accuracy, consistency, and
completeness of project documentation.
Conduct regular audits of document control processes to identify areas for
improvement and mitigate risks.
Monitor compliance with document control standards and procedures, including
version control and document security.
Performing quality control checks to ensure that digital files are Complete,
Legible, and properly oriented. Consistently identified with the file naming
convention and archived appropriately with the file directory structure
convention.
Review Client and project procedures and ensure the document control processes
are aligned with the same.

Team Collaboration:
Collaborate with project teams to establish document control requirements and
standards for each project.
Provide guidance and support to project team members, ensuring adherence to
document control processes and procedures.

Skills and competencies:
Bachelor's degree is preferred.
Previous experience as a Document Controller or in a similar role is highly
desirable.
Proficiency in using document control software systems (e.g., SharePoint,
Aconex) is preferred.
Strong knowledge of document control policies, procedures, and best practices.
Excellent organizational skills with high attention to detail.
Strong communication and interpersonal skills, with a customer-centric
approach.
Ability to work effectively in a fast-paced and deadline-driven environment.
Proven ability to collaborate with diverse stakeholders and teams.
Strong problem-solving skills with a focus on continuous improvement.
Cost consciousness and time flexibility

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in
supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your
career ambitions, recognizing your contributions, investing in your well-being
and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
If this job description resonates with you, we encourage you to apply even if
you don’t meet all of the requirements below. We’re interested in getting to
know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we
offer a supportive culture and comprehensive benefits package that prioritizes
mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm
specializing in real estate. We have operations in over ‎80 countries and a
workforce of over ‎102,000 individuals around the world who help real estate
owners, occupiers and investors achieve their business ambitions. As a global
Fortune ‎500 company, we also have an inherent responsibility to drive
sustainability and corporate social responsibility. That’s why we’re committed
to our purpose to shape the future of real estate for a better world. We’re
using the most advanced technology to create rewarding opportunities, amazing
spaces and sustainable real estate solutions for our clients, our people, and
our communities.

Our core values of teamwork, ethics and excellence are also fundamental to
everything we do and we’re honored to be recognized with awards for our
success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued
and empowered to achieve our full potential is important to who we are today
and where we’re headed in the future. And we know that unique backgrounds,
experiences and perspectives help us think bigger, spark innovation and
succeed together.