Document Controller

Minimum Clearance Required to Start:
Not Applicable/None
Job Description:
Ready to put your skills to work on Technical or Engineering projects? Are you
great with people and have willingness to work hard to get the job done?
Parsons is seeking a candidate with a desire to enhance the fabric of our
community.

Role:

Under minimal supervision performs a variety of document control functions for
a project or department.
Plans, organizes, and implements systems for efficient document processing of
all communications, supplier documents, design documents, construction
documents or other internal or external documents.
Coordinates the flow of documents between project operations, engineering
disciplines, construction team, or other department groups. Incumbent is
typically responsible for a small to medium-sized project.
Will have knowledge of both the work processes of document control and also
the use of electronic systems used to manage documentation.

Responsibilities:

Implements document/data management solutions with a primary focus on document
control and records management. Administers data/document management
applications.

Processes one or more document types through all procedural steps in
accordance with well-defined procedures and guidelines. Ensures that pre-
established document control requirements (e.g., which document numbering
system will be used; how many and which signatures will be required for
certain approvals, etc.) are satisfactorily met throughout the duration of the
project.

Receives, tracks, and monitors documents using standard document management
programs to register documents, maintain databases, and produces logs,
transmittals, and other reports as required. Enters data and produces reports
using other standard office automation or department-specific computer
applications. Initiates and replies to routine correspondence related to area
of responsibility.

Keeps abreast of department technologies, techniques and services relevant to
area of responsibility. Works with other staff members as needed to develop
and improve services. Responds to changing technology environment and
participates in decision making activities relating to customers' needs.

Provides assistance to users in capturing and locating electronic information.

Maintains an established data distribution system and schedule for the
assigned project based upon client, project, department, and supplier
requirements. May revise system or schedule as required to ensure timely
approvals and distribution. Expedites review, signature approval, and release
of supplier and internally produced documents.

Verifies retention requirements, arranges document cataloging, packing, and
long-term storage or disposal of appropriate documents at time of closeout.
Manages scheduled destruction of archived documents according to company
and/or Client guidelines; provides assistance with document retrieval.

Assists junior document control staff to ensure effective implementation of
project-specific procedures.

Serves as liaison between support group, home office and field personnel.
Interfaces with groups inside and outside the organization.

Delegates and directs the work activities of project document control team.

Performs other duties commensurate with functional level and responsibilities.

Contributes as a team player who is deadline driven and works well with
others.

Performs other responsibilities associated with this position as may be
appropriate.

Qualifications:
High school diploma (or equivalent) and typically ‎10+ years of relevant work
experience, including ‎3+ years of prior document control experience .

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and
Excel. Assignments will require a working knowledge of Electronic Document
Management Systems. Good written and oral communication, organizational, and
interpersonal skills, as well as a demonstrated ability to interact
effectively with project personnel and management.