Job Description:
Parsons is looking for an amazingly talented Document Controller to join
our team!
POSITION OVERVIEW :
Responsibility for ensuring that the document control system is administered
and maintained in accordance with Parsons and client procedures. Reports
directly to the Document Control Manager.
SPECIFIC RESPONSIBILITIES :
* Responsible for coordinating all departments in order to assure that all documents are kept in the right place, controlled access and easily identifiable.
* Ensure that all documents are well checked and submitted on time prior to the documents' submission due date
* Maintain confidentiality around sensitive documentation.
* Distribute program-related copies to internal teams
* File documents in physical and digital records
* Create templates for future use (if not available).
* Retrieve files as requested by employees and clients
* Manage the flow of documentation within the program
* Make sure that all documents have no errors in file names, submissions, etc. prior to send to some departments if requested.
* Assist in the preparation of procedure, system package for document controls.
* Follow-up pending reviews, approval and response.
* Maintain trackers and registers required by the project.
* Performing other responsibilities associated with this position as may be appropriate.
* Ensures adherence to all corporate, contractual, ethics and safety standards, policies, and procedures.
PREFERRED EDUCATION/EXPERIENCE:
* Degree in Business Administration/Management or related discipline with typically 5+ years of related work experience in document controls (or an equivalent combination of formal education and work experience).
SKILLS/COMPETENCIES :
* Ability to enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of documents.
* Proven experience of working within complex construction environment.
* Ability to work in and assist other team members. Ability to follow through. Ability to clearly deliver work instructions in a complex stakeholder environment.
* Ability to work in a matrix organization (dual reporting). Ability to interact with an influence senior-level management. Ability to consult, motivate, and negotiate effectively with client groups, co-workers, employees, vendors, and contractors.
* Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.
* Ability to manage and work in a team, deliver objectives and targets.
* Strong Contractor Management skills.
* Project Management Skills.
* Well experienced with MS Office and Aconex.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.
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