Job Overview:
- Perform day to day operations of the Procurement & Contracting department
and ensure that the concerned policies and procedures are being adhered to.
Provide seamless support in managing the function’s operations including – but
not limited to: acquisition of required material, equipment,
supplies/subcontractor or services at the best economical value to client.
Responsibilities and Duties:
• Prospect the market to register suppliers/subcontractor, prequalify
suppliers/subcontractor and maintain a list of suppliers/subcontractor with
good repute locally and internationally to allow for short listing of
suppliers/subcontractor for client.
• Prepare / update the criteria for assessment of vendors against RFQs to
ensure that only the best available vendors are shortlisted for the final
negotiations.
• Conduct evaluation of responses of RFQs from vendors, based on the approved
evaluation criteria.
• Support formulation and implementation of policies and procedures to monitor
suppliers’/ subcontractor performance.
• Initiate demand estimation process of required materials, equipment,
supplies/ subcontractor or services and create supply plans to ensure timely
and cost-effective availability of the required material/services.
• Prepare plans for the purchase of equipment, supplies/ subcontractor or
services in coordination with departments’ management.
• Handle all procurement related activities including - but not limited to:
creation/processing of purchase requisition, ordering against contract, cash
purchasing, award letter and matching invoices, etc.
• Help develop, and update policies and procedures relating to procurement and
contracting function – including templates.
• Assist departments’ management in ensuring that procurement policies and
procedures are adhered to in the day-to-day operations of the procurement and
contracting function.
• Prepare and process purchase orders after acquiring the required approvals
as per clients authority matrix.
• Review correctness and completeness of data related to purchase orders based
on quotation & technical specifications received.
• Assist in conducting follow up on pending deliveries with suppliers/
subcontractor.
• Prepare budgets, cost analysis, and reports.
• Report progress / delivery of each PO and ensure there are no deviations. In
case of deviations, taken corrective / proactive action as per clients policy,
as applicable.
• Review and verify suppliers’ / subcontractor invoicing and payment approval.
• Negotiate with external vendors to secure advantageous terms.
• Any and all other responsibilities, in addition to those mentioned above, as
assigned by supervisor/manager. Any interpretation/clarification with
responsibilities above will be settled by the supervisor/manager. This list of
responsibilities is not all inclusive and may change, be added to or deleted
from at any time.
\- Ability to understand the showroom needs \- Good at negotiating and get the best deals \- Connect with vendors and make new relations \- Able to manage the inventory and restock \- Cycle: ( Order, ship, receive, inventory check)
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