Location
Selected Location(s)
Position Available To
UAE Nationals only
Posting Date
15-Aug-2022
Closing Date
15-Sep-2022
Position Summary
Job Objective
The Assistant Manager - Administration Office is responsible to manage the DVC
office and to provide administrative support the DVC in a timely and
professional manner to ensure smooth running of daily operations.
Main Responsibilities
Manage the DVC's office in a professional manner.
Serve as the main point of contact between the DVC and internal or external
stakeholders for information requests; ensure proper responses are provided.
Develop communications from DVC to other stakeholders.
Organise meetings in liaison with concerned parties to ensure meetings are
properly planned and to avoid conflicting and overlapping schedules; ensure
efficient management of appointments diary and meeting schedule, including
timing, priority setting, and agenda preparation.
Attend meetings and workshops with the DVC when required; take minutes of
meetings, communicate to relevant stakeholders and follow-up on their
completion.
Manage document flow received and sent by the DVC in a timely and accurate
manner.
Oversee information processing, filing, archiving and retrieval; ensure
accuracy, completeness, timeliness, integrity and confidentiality of
documents.
Monitor office supplies; oversee the proper recording, verification, and
maintenance of invoice information.
Lead the development of reports, documents, memos, circulars and other
correspondence as required per DVC; submit to DVC and amend as necessary.
Review the translation of documents from Arabic to English and vice versa to
maintain message content, context, and style as much as possible.
Plan, prioritise and assign activities to subordinates; follow-up on results.
Manage travel and accommodation services for the DVC.
Provide professional development support and perform periodic performance
reviews for direct subordinates based on HCT's Performance Management System.
Coach and mentor subordinates on a regular basis.
Contribute in an effective and efficient manner to the recruitment and
development of UAE Nationals.
Requirements
Qualifications
* Minimum of a Bachelor's degree.
* Full English and Arabic proficiency are required.
* Intermediate computer literacy is required e.g. MS Office.
Experience
* Minimum of six years of work experience with at least two years of experience managing Executives' Offices.
The Higher Colleges of Technology is committed to the recruitment and
development of UAE Nationals. We encourage applications from Emirati
candidates who can contribute to the HCT's mission.
Salary and Benefits
Salary & Benefit details will be provided to short listed candidates
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