Established in the 1930s as a trading business, Al-Futtaim Group today is one
of the most diversified and progressive, privately held regional businesses
headquartered in Dubai, United Arab Emirates. Structured into five operating
divisions; automotive, financial services, real estate, retail and healthcare;
employing more than 35,000 employees across more than 20 countries in the
Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the
world's most admired and innovative brands. Al-Futtaim Group's
entrepreneurship and relentless customer focus enables the organization to
continue to grow and expand; responding to the changing needs of our customers
within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity;
Al-Futtaim Group continues to enrich the lives and aspirations of our
customers each and every day
Overview of the role:
To coordinate with the Facilities Management team, businesses, vendors and
other all concerned and to enhance the customer experience.
What you will do:
* Coordinate with Facilities Management team, businesses, Service Providers for all FM related activities.
* Producing documents, presentations, briefing papers, reports, etc., in all levels for the Dept.,
* Organizing and storing paperwork, documents and computer based information.
* Organizing meetings with the service providers and other internal staff and to prepare the minutes.
* Dealing with correspondence and writing letters.
* Dealing with maintenance complaints, forwarding it to the concerned person and to ensure the job is complete to the end users satisfaction.
* Record details of MO, PR, PO, Invoices, etc., for all complaints. Record energy consumption.
* Dealing with renewals of Maintenance Contracts, cross check the scope and amount payables.
Required Skills to be successful:
Job-Specific Skills:
* Time management
* Work to deadlines
* Work on own initiative
* Good communication skills - verbal and written
* Excellent in computer applications - SAP and Ariba (preferred), MS Office (essential)
Behavioural Competencies :
* A team player
* Excellent Interpersonal Skills
* Cultural awareness
* Able to build strong relationships
What equips you for the role:
Minimum Qualifications and Knowledge:
* Degree in Arts or Science
Minimum Experience:
* Minimum 5 to 7 years work experience
* Minimum 2 to 3 years experience in CAFM
* Experience in an admin role
* UAE/GCC experience preferred, not essential
About Al-Futtaim Engineering & Technologies
Al-Futtaim Engineering & Technologies offers customers complete engineering
and systems integration solutions.
The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt
providing a wide variety of products and services from air conditioning,
scaffolding and access solutions, elevators and escalators, control and life
safety, facilities management, building products, MEP, Energy Management,
Technology Infrastructure and Digital Transformation.
The Technologies division provides complete business solutions to large,
medium and small customers that include, contact centre solutions, business
applications, business intelligence, data management, advanced analytics
amongst others. The IT infrastructure portfolio comprises IP telephony, ELV
systems, networking solutions, professional audio-visual solutions and managed
services.
These solutions are further complemented by services that include project
management, installation, testing, commissioning and after-sales maintenance
contracts.
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