Buying Coordinator

Job Description.

Position Objective

Responsible for assisting the buying team in all day-to-day operations in
order to ensure all administration connected to the critical path is carried
out in a timely manner.

Key Accountabilities

Sample Management

Manage samples requested for approval are received in time, in order to ensure
the critical path is kept into a timely manner and no delays occur to order
production.
Manage process such as courier receipt, signing and opening all samples,
tidying away of all samples, removal of boxes to storage at end of season, in
order to ensure safe and efficient working practices so that buyer can deal
with all samples in timely manner
Liaise with brands and licensees on product approvals, in order to ensure no
styles, go into production which have not been fully approved.
Liaise with buying team and QC team, in order to ensure all confirmation
samples, receive comments within ‎48 hours to keep to critical path and
minimize production delays.

Supplier Management

Confirm & verify timely receipt of all proforma invoices from suppliers
against the buy plan, in order to highlight any discrepancies in cost or
shipment dates.
Follow up on agreed shipment dates, making sure of timely dispatch of goods
from supplier and to track receipts internally, in order to ensure all stock
arrives on time to deliver the stock and sales plan.
Create new suppliers in system on head of buying’s instruction and process
through to completion additionally assist new suppliers with onboarding of
Shoemart requirements in order to ensure compliance.
Update and maintain shipment tracker to provide visibility of goods and
highlight any issues or delays to the buyer which could affect sales.

Order Management

Match invoices with buyer’s orders and ensure any discrepancies against the
order and proforma are duly addressed, in order to ensure queries are
escalated to all stakeholders.
Prioritize the handover of orders to the respective department and monitor
status of order production and assist in identifying priorities in order to
ensure the contracts are available to the suppliers to meet the shipment
dates.
Compile orders received from respective department in order to ensure sign off
from buying and finance is obtained.
Direct soft copies of orders to suppliers and document hard copies at
department, follow up with barcode files and approve all orders via ORMS in
order to ensure no production delays occur.
Responsible for the end to end management of PLM (product lifestyle
management) in order to ensure the system is managed effectively as well as to
provide visibility of all activity linked to a product /order.

Product Performance

Prepare sell off reports with pictures as requested by season, in order to
highlight best and worst selling styles to assist with future range
development.
Assist the buying team in analyzing basic sales data for future range
learnings, prepare data in excel spreadsheets and maintain shared files, in
order to ensure common information is updated and available to all team
members.

Qualifications

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Primary Location: United Arab Emirates
Job: Buying
Organization: Shoemart Concept
Schedule label /الجدول الزمني: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting/نشر تسمية الوظيفة: Jun ‎6, ‎2022, ‎1:20:‎52 AM