Logistics Associate SC6

.

WFP celebrates and embraces diversity. It is committed to the principle of
equal employment opportunity for all its employees and encourages qualified
candidates to apply irrespective of race, colour, national origin, ethnic or
social background, genetic information, gender, gender identity and/or
expression, sexual orientation, religion or belief, HIV status or
disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to
ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤
Make a difference the world will notice.
We are driven by our mission to fight world hunger and feed people 's dreams
of a brighter future.

GLOBAL COMMUNITY
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will
continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural
differences and close collaboration between every member of our global team,
will certainly enrich your experience and knowledge on so many levels.

UNLIMITED POSSIBILITIES
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you 're unlikely find in many
other organizations.

Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8 &feature=youtu.be

ORGANIZATIONAL CONTEXT

The United Nations Humanitarian Response Depot (UNHRD) is an emergency
preparedness and response tool for WFP and the wider humanitarian community.
The mandate of the UNHRD Network is to assist the population living in
countries affected by natural disasters or complex emergencies, through a
prepositioning of relief and survival items and their rapid mobilization to
the affected countries, on behalf of UN humanitarian agencies, governments,
and intergovernmental and non-governmental organizations. UNHRD manages five
(‎5) strategically located hub worldwide (Panama, Ghana, Italy, Malaysia, and
UAE), and holds stockpiles of emergency relief items and support equipment,
including WFP corporate response stocks, currently valued at USD50m.

JOB PURPOSE

JOB TITLE : Logistics Associate
TYPE OF CONTRACT : Service Contract (SC)
JOB LEVEL : SC ‎6
UNIT/DIVISION : UNHRD
DUTY STATION (City, Country): Dubai, UAE
DURATION : ‎12 Months with a possibility of extension
SALARY : Salary starts from AED ‎18,596.‎09 per month plus medical
insurance.

To provide specialized support functions and/or supervise staff performing
standard logistics/supply chain processes and activities to enable effective
delivery of goods and services for all delivery modalities.

Under the direct supervision of the Senior Logistics Associate, based in Dubai
(United Arab Emirates), the incumbent shall have the following duties and
responsibilities:

KEY ACCOUNTABILITIES (not all-inclusive)

‎1. Provide specialized support to logistics operations and activities,
following standard processes and contributing, directly or indirectly, to the
effective delivery of food assistance to beneficiaries.
‎2. Coordinate requisitioning and ensure timely delivery of commodities and
supplies to authorised partners and destinations.
‎3. Manage logistics vendors ' contracting activities including performance
monitoring and measurement.
‎4. Support gathering market intelligence, vendor assessments (e.g.
transporters, retailers) to support vendor selection process.
‎5. Identify, resolve and/or provide recommendations on specialised
queries/requests for support, using initiative and following standard
processes, to ensure timely and accurate resolution of enquiries with
excellent client service mind-set.
‎6. Prepare, monitor and revise budget for all delivery modalities, ensuring
adherence to relevant procedures and in compliance with corporate standards.
‎7. Monitor inventory management processes to track trends and account for the
inventory status from source to beneficiary.
‎8. Support oversight for commodity accounting data quality and integrity.
‎9. Analyse operational pipeline and contribute to assessments and operational
planning for all delivery modalities, to ensure that supply chain requirements
are taken into consideration.
‎10. Manage documentation processing for execution of logistics operations
(e.g. customs clearance, invoice verification), take appropriate actions to
resolve operational issues escalating complex issues to the supervisor.
‎11. Perform research, collect data and conduct analysis, produce reports
(e.g. CCTI, SPRs, financial closure, physical inventory, transport
performance) and ensure information accuracy in corporate systems to enable
informed decision-making.
‎12. Liaise with internal and external stakeholders to support logistics
operations management and contribute to effective service delivery.
‎13. Supervise the work of support staff, providing practical advice and
guidance, to ensure individual and team objectives are delivered to agreed
standards and deadlines for all assistance modalities.
‎14. Support logistics emergency preparedness and response activities
including Logistics Capacity Assessment and Contingency Plan update, to
support WFP's response in emergencies.

STANDARD MINIMUM QUALIFICATIONS

Education : Completion of secondary school education. A post-secondary
certificate in the related functional area.

Experience: At least six years of progressively responsible professional
experience in transport and/or logistics preferably in the GCC.

Language : Working knowledge (proficiency/FAO level C) of English.
Intermediate knowledge of Arabic language is desirable.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose
* Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP's Strategic Objectives to WFP team and partners in the field.
* Be a force for positive change: Implements new methods or tools to improve team's work processes and productivity.
* Make the mission inspiring to our team: Maps team's activities and tasks to specific successes in beneficiary communities to showcase positive impact.
* Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
* Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
* Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
* Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
* Create an "I will"/"We will" spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
* Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
* Focus on getting results: Monitors team's deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
* Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
* Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
* Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
* Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
* Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP's goals and objectives.
* Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team's efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name
Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization
Demonstrates ability to design basic supply chain networks, including
appropriately assessing and escalating challenges to ensure that WFP is able
to provide consistent and uninterrupted service to its beneficiaries and
partners.

Planning, Project & Resource Mgmt
Collects and analyses relevant technical data from diverse sources to forecast
operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting
Liaises with internal and external stakeholders to consolidate preliminary
data analysis, draft reports and disseminate information that represents
concerns and trends.

Market Analysis, Contracting and Operational Execution
Demonstrates ability to collect market information and process and analyse
proposals in line with WFP standard rules and regulations in order to deliver
efficiently.

Warehouse and Inventory Management
Demonstrates ability to implement operational warehouse procedures and
normative guidance in order to manage WFP's warehouse, handle inventory
effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination
Demonstrates abilities to provide basic technical advice and maintain
effective (inclusive, collaborative, unified) logistics coordination
mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.


• Experience in administering third party service providers' contracts.


• Experience in compiling contract documentation.


• Experience in contract execution.


• Experience in budget monitoring and reporting.

.

WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to WFP 's
standards of conduct and will therefore undergo rigorous background
verification internally or through third parties. Selected candidates will
also be required to provide additional information as part of the verification
exercise. Misrepresentation of information provided during the recruitment
process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process
including at the offer stage. Any requests for payment should be refused and
reported to local law enforcement authorities for appropriate action.

TERMS AND CONDITIONS

Only those candidates shortlisted for interview will be notified.

DEADLINE FOR APPLICATIONS

‎04 January ‎2024