Job Purpose:
* To support the development and preparation of presentations and reports.
* Oversee report creation.
* Ad hoc project/event requests for Commercial team.
* Maintain and update resource tracking, capacity and resource model reports.
Key Accountabilities:
* Write, edit, and design presentations and reports as directed by the Logistics Pillar/ leadership team using PowerPoint/Word/Outlook
* Develop, maintain and manipulate complex spreadsheets using Excel and database software
* Produce complex, multi-country recurring calls and video conferences for regional teams to include corresponding video and presentation assets, agendas,
* Manage varied reporting processes including requesting data, collating and editing final documentation
* Perform day-to-day administrative tasks including maintaining information files, preparing and processing reports, presentations and other documents as needed
* Help traffic, funnel direction/feedback of creative assets in various stages of development with the goal of getting elements to final stages of approval and eventual distribution
* Assist in gathering creative assets from regional marketing teams
* Assist with organising department events and meetings
* Coordinate and assist with queries and requests received by the Department
* Manage and maintain the department's data management system(s), SOPs, SLAs and relevant toolkits
* Produce reports and other written documentation as required for internal and external audiences
* Review departmental documents prior to submission, to ensure accuracy of data and compliance with company established formats, procedures and policies, and recommend revisions as required
* Support in any in house training and conferences by printing and dispatching the materials
* Support with onboarding of new joiners
Other :
* Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World's Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World's Code of Conduct and Ethics policies
* Perform other related duties as assigned
Qualifications and Experience:
* Bachelor degree level preferred
* Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
* Demonstrated enthusiasm for strategy and marketing with strong working knowledge of the Internet, and MS Office applications
* Strong organizational skills, attention to detail, and accuracy when working with numbers (solid math skills)
* Provide production, logistical and/or on-the-ground support for internal and external event including conferences
* Excellent verbal and written skills are required. Fluency in English language is mandatory. Arabic, French or Spanish an advantage.
* Minimum of ‎2 years' experience
* Previous experience as management trainee will be looked upon favourably
* Previous experience in a legal, regulatory or compliance department or organisation not required but preferred
Skills
* Very strong administration and analytical skills
* Well-developed planning and organising skills and the ability to perform well under pressure
* Strong attention to detail, accuracy and quality of work
* Self-starter with energy and drive who takes initiative and is proactive in approach
* Adaptable with the ability to manage multiple tasks and juggle priorities
* Strong interpersonal influencing and impact skills
* Business acumen and confidence in dealing with senior management
* Team player
This position requires high level of business acumen and confidentiality.

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