Office Support Manager

This position is responsible for providing efficient and responsive
administrative, organizational, and logistical service to the Vice President
of Human Resources, Senior Vice President of Operations and when necessary,
their direct reports; assisting them to manage and prioritize their time
efficiently and effectively.
In this role, you must utilize a high level of integrity and requires an
individual with a positive attitude, an outgoing personality, and an ability
to get the best out of a team of people. A highly motivated individual and an
experienced problem solver who is also personable, organized, and able to
prioritize multiple tasks. Strong communication skills are essential. Your job
role will also include:
* Responsible for the organization and co-ordination of the Executive Office operations and procedures to facilitate organizational effectiveness and efficiency
* Provide efficient and responsive administrative, organizational, and logistical service to the Vice President of Human Resources and Senior VP of Operations and when necessary their direct reports; helping them to manage and prioritize their time efficiently and effectively
* Manage calendars for multiple executives and set up meetings, conferences, and conference calls
* Compose, proofread, organize, and maintain confidential correspondence, presentations, reports, minutes and other complex documents
* Prepare presentations/documentation for external clients and Board meetings
* Review and process expense reimbursement reports
* Identify departmental needs, and set up and maintain office files, logs, listings, and manuals
* Assist with strategic projects across other departments in the organization as called upon
* Coordinate travel arrangements to include booking flights, accommodation, transfers, etc.
* Undertake small ad-hoc projects and/or research as advised
* Manage time effectively to meet and exceed deadlines to ensure availability for additional projects
* Manage the reception and kitchen staff and facilities support services to the Farah Office
* Coordinate and/or manage multi-departmental projects as required by the Executive Office
To be considered for this role, you will need to have:
* Higher Secondary or equivalent
* Fluency in Arabic is mandatory
* Minimum ‎2 yearsa€™ experience as an Office Manager
* Demonstrated proficiency in Microsoft Office applications and strong written and verbal communication skills
* Strong verbal, written and interpersonal communication skills
* Excellent attention to detail, strong organizational skills, and able to multi-task
* Proven problem-solving, analytical, and project management skills
* Able to work well under pressure in a fast-paced environment and exercise sound judgment and discretion
* Available to work a flexible schedule with overtime, as required
* Able to maintain a positive attitude in a fast-paced work environment
* Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint and Visio).
Desirable:
* Bachelora€™s Degree
* ‎5-‎10 years experience as an Executive Assistant