CHNO Project Accountant

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy focuses on five
strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender
responsive environment that protects them from all forms of abuse, neglect,
exploitation and violence;
Support adolescents and young people, particularly girls to become active
drivers of change and lead the way towards more equitable and inclusive
societies;
Promote adolescents and young people, particularly girls to be empowered to
take informed decisions about their sexual and reproductive health and live
free from gender-based violence

Purpose:
Reporting to the Senior Finance Officer, the Project Accountant is entitled to
provide timely and reliable financial information and analysis that leads to
effective decision making in relation to “ Girls and Young Women in Egypt:
Towards an Empowering Future ” project which is being implemented in Qena and
Aswan Program Units (PUs). This position will be working closely with both
project team and finance team in the respective PUs. The Project Accountant is
expected also to provide financial support and guidance to the project staff
of the partners to ensure best level of project’s financial performance.

Dimensions of the Rule:
This role acts as the responsible for the project finance/accounting aspects
in the ‎2 locations of implementation (Qena & Aswan).
This role should maintain effective relations with PIE finance team, partners
and other respective Plan team members at both PUs and CO level as applicable.
This role has no direct reporters

Accountabilities:
GRANTS
Facilitate any internal (Plan audit) and/or external (donor audit).
Review all financial reports for the project partners to ensure that
management & donors receive the needed data with the required quality
standards in line with donor and Plan policies and guidelines.
Review and coordinate the monthly cash forecast for the project against the
agreed approved FAD and PO.
Monitor the timely submission of all partners’ financial reports to Plan.
Contribute to project inception, start-up workshop, processes and agreements.
Maintain project files and archive financial reports in line with finance
policies and guidelines.
Communicate professionally and in a timely fashion with partners to ensure
effective project management and sharing the financial information.
Follow up and update the project financial system and share information with
related staff.
Doing regular monitoring to the grant currency and revaluate the CGI to track
the currency fluctuations.
Develop project financial reports to ensure that management and donor receive
the needed data with the required quality standards in line with Plan policies
and guidelines.
Coordinate with the Project Coordinator / PUMs for grant reporting in terms of
consolidation, reviewing and the final submission to GFM for final review.
Prepare the monthly reconciliation SAP reports to ensure consistency between
program and grant module.
Contribute to the review process of the partnership agreements and ensure the
compliance with the grant requirements.
Submit the financial reports due to donor, auditors and Plan Management to
ensure the quality and efficiency of financial data.

CAPACITY BUILDING
Monitor and follow-up on the needed actions to address any audit
recommendations.
Provide on-job & classic trainings, technical support for Plan partners.
Maintain transparent detailed reporting systems to enable colleagues, Plan
Management and external parties to understand the relevant budget.
Contribute to the development of capacity building plan for the project
partners.

ACCOUNTING
On a monthly basis; prepare program accounting spreadsheet for assigned
grants. Ensure all costs associated with grant are properly recorded and all
costs charged against the grant are appropriate and adjust as necessary.
Coordinate and facilitate overall process of transferring fund to project all
partners’ CMP.
Review all process of any project PMP requests related to program unit to
ensure budget availability and alignment with Plan financial policies and
procedures.
Review and process pay requests from project all partners in line with
Plan/donor's guidelines and policies.
Control the advance payments and settlements for project all partners and
produce the advance register report.
Review and process project Community Managed Projects documents to ensure
budget availability and their alignment with Plan financial policies and
procedures.
Record all transactions related to ALL partners into the financial system SAP.
Control the advance payments and settlements for Plan Staff and produce the
advance register report.
Prepare & initiates checks / Bank Deposits-Transfers (PMP&CMP;).
Keep all check books in safe place.
Prepare bank reconciliations of the project.
Ensure that all of the project PMP expenditures are made in accordance with
Plan policies & procedures.
Maintain project related filing system.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and Business Management Competencies
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
Business Management Competencies Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organising, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Dealing with Problems
Demonstrated capacity and commitment to manage day to day respective finance
issues.
Ability to support and provide guidance to partners to facilitate any related
financial issue
Effective and sound team player.
High level of capacity to manage stress and solve problems

Key Relationships: Internal:
Project Coordinator (High Contact).
Senior Finance Officer (High Contact).
Field Officers (High Contact).
Grants Finance Manager (Medium Contact).
Program Unit Manager (Medium Contact).
PU Accountant (High Contact).
Operations team (High Contact).

External:
Respective National Office (Medium Contact).
Project partners (High contact).
Technical Expertise, Skills and Knowledge
Essential
University degree in accounting or a professional qualification such as CIS,
ACCA or equivalent
Very good command of English
‎5 years of previous experience in INGO environment
Strong experience in finance and budget management
Experience in youth economic empowerment field

Experience in the basics of protection mechanisms and structures
Project management skills.
Sound experience in financial reporting and budget management skills.
Good communication, presentation and problem-solving skills.
Familiarity with digital applications. Desirable
Willingness to learn and self-improvement.
Positive attitudes, self- assertiveness and capacity to inspire others.
Decision making skills.
Plan International’s Values in Practice
We are open and accountable Promotes a culture of openness and transparency,
including with sponsors and donors. Holds self and others accountable to
achieve the highest standards of integrity. Consistent and fair in the
treatment of people. Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact Articulates a clear purpose for staff and sets
high expectations. Creates a climate of continuous improvement, open to
challenge and new ideas. Focuses resources to drive change and maximise long-
term impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness.
We work well together Seeks constructive outcomes, listens to others, willing
to compromise when appropriate. Builds constructive relationships across Plan
International to support our shared goals. Develops trusting and ‘win-win’
relationships with funders, partners and communities. Engages and works well
with others outside the organization to build a better world for girls and all
children.
We are inclusive and empowering We empower our staff to give their best and
develop their potential We respect all people, appreciate differences and
challenge equality in our programs and our workplace We support children,
girls and young people to increase their confidence and to change their own
lives.
Physical Environment
Typically, office environment with at least ‎40% travel to CO and to other
project location to attend scheduled meetings with frequent visits to the
field.
Level of Contact with Children: Medium level – Occasional Contact with
children

Type of Role: One-year fixed term contract.
Reports to: Upper Egypt Senior Finance Officer
Closing Date: 21st of June ‎2022.

Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.

We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.