Title:
Admin Assistant and Document Controller
We are looking for an Admin Assistant/Document Controller to be based in Abu
Dhabi for a Calik project, (Power Plant) for functioning in FEED and EPC/EPCM
projects. Fluent English and intermediate Turkish language knowledges are
mandatory.
Roles and Responsibility
* Provide administrative or secretarial support to a department and/or Manager.
* Typical duties include general clerical, receptionist, and project-based work.
* Responsibilities may be unique to a specific function or department such as Procurement or Engineering but are mainly administrative in nature.
* Under limited supervision, works within a specialized function to complete tasks in accordance to procedure.
* Possesses considerable autonomy in completing projects for immediate supervisor.
* Assignments generally include such types of work as preparing complex reports and maintaining complicated records requiring careful selection, classification, or compilation of information from several sources.
* Requires ability to perform numerical, statistical, and/or financial analysis.
* Understanding and execute written or oral instructions.
* Required ability to communicate effective with internal and external clients.
* The skills acquired for this job are typically acquired through a high school diploma and 3+ years of experience.
* Reports to Document Control Supervisor
* Provides Daily Status Updates and Issue Escalation to Document Control Supervisor
* Quality Control Acceptance /Rejection of Documents submitted by KBR, Contractors, Vendors and Suppliers
* QC Verification, Submission and Uploading of KBR Generated Documents
* QC Return Validation of Submitted Documents
* Manage EDMS Training Initiatives and Registers
* New Project Starter
* By Weekly Refresher
* New User
* Provide EDMS User Support
* Supports DRRS Process for KBR Generated Documents
* Refresh and Issue Weekly Document Status Report
* Expedite Document Review Process (KBR and Client)
* Assist Comment Markup and Document Return Process
* Manage Hardcopy Filing Where Applicable
* Ensure Wet Signature and Document Stamping Activities Conform to Project Procedures
* Provide Document Search and Retrieval Services as Requested
* Ensure Adherence to Project IM Processes and Procedures
* Provide Management metrics / reporting on an ongoing basis.
* Manage Document Distribution Matrices (DDM) (KBR and Contractor 's Work scopes)
* Support Functional Disciplines Work Processes
The Role An organised and multitasking person who’s able to assist the in-house design team in Document Control management and oversee documents for ongoing projects. The ideal candidate will ensure the proper documents are created and signed, that all data is accurate and that documents are stor…
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