Document Controller

Job Description:
Parsons is looking for an amazingly talented Document Controller - Clerk/
Expeditor to join our team! In this role you will get to perform a
variety of document control functions for a project or department.

What You'll Be Doing:
* Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents.
* Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent is typically responsible for a small to medium-sized project.
* Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
* Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
* Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
* Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
* Supports the receipt, tracking, and monitoring of documents through the use of standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
* Translation of Arabic - English Letters.
* Provides assistance to users in capturing and locating electronic information.
* Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents.
* Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
* Serves as liaison between support group, home office and field personnel. Interfaces with groups inside and outside the organization.
* Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring:
* Bachelor's Degree or ‎3 Years Diploma from an accredited university/institution.
* ‎8+ years of work experience in document controls in Construction or Engineering companies.
* Extensive knowledge and experience in document control from the project initiation to close out phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects.
* Knowledgeable of document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
* Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.
* Verbal and written communication skills in English and Arabic (both) is a must.
What Desired Skills You'll Bring:
* Experience in using Aconex will be added advantage.
* Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.